Bilingual Front Office Assistant
ACES (Autism Comprehensive Educational Services) - Irvine, CA

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Non-Public agency that specializes in helping children with autism is seeking a front desk administrative assistant who is bilingual in Spanish to perform a wide variety of administrative support for the day to day operations in the Irvine Office. We are seeking a friendly, efficient, detail-oriented person to help keep our busy office running smoothly.

The front desk administrative assistant will perform the following duties:

  • Answer and direct phone calls
  • Maintain cancellation line
  • Distribute mail daily
  • Maintain company contact list
  • Greet clients in a professional and friendly manner
  • Maintain sub log
  • Order office supplies
  • Maintain client files, which includes creating new files, filing client paperwork, and archiving exited clients
  • Create timestamps and sign off on training timestamps as needed
  • Replenish data sheets as needed
  • Distribute gas cards and maintain log
  • Drive to the post office/FedEx as needed to mail packages
  • Make keys for employees
  • Distribute laminate
  • Provide scheduling for speech/OT
  • Work with clinical staff to assist them in providing highest quality of care and service
  • Fax, copy, and scan documents as needed
  • Maintain cleanliness of office
  • Unlock and lock office daily
  • Turn on lights, heater, photocopier, etc upon arrival and turn off when you leave each day

Minimum Requirements:

  • 3-5 years of experience in a related role
  • Proficient in Microsoft Office Suite
  • Strong time management and organizational skills
  • Effective communication with all staff members
  • Ability to multi-task and wear several hats
  • Fluent in English and Spanish

Hours are Monday through Friday, 9:30am-6:30pm. The last work day of the month you will be required to work until 7:30pm.
If you are looking for a career with a company that makes a difference in people's lives, believe you are able to carry out the duties outlined above, and have a stable work history, forward your resume right away.

Indeed - 7 months ago - save job - block
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