Management Assistant - Central Region
Actors' Equity Association - Chicago, IL

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The position of Management Assistant provides confidential administrative support for and reports directly to the Central Regional Director, Senior Business Representative and HR/ Office Manager (collectively, the “Management”) of Actors' Equity Association, the labor union representing 48,000 Actors and StageManagers working in the professional theatre nationwide. The Management Assistant will be responsible for maintaining professionalism and confidentiality while executing the following responsibilities:

  • Work with Management to achieve daily goals and assist with special projects
  • Research and assist in preparation for negotiations for both member and staff collective bargaining agreements
  • Answer, facilitate, and respond to heavy telephone and email traffic, coordinate meetings, prepare correspondence, and handle travel arrangements
  • Assess situations and problem-solve to aid in the smooth operation of the regional office and board
  • Assist Management in organizing and preparing sensitive and confidential employee personnel files/records
  • Schedule activities, meetings and travel and assist in the maintenance of Managements’ Outlook calendars
  • Maintain a working familiarity with members of the Regional Board, AEA Council Members, regional membership leaders and committee members within the Central Region
  • Be responsible for the assignment and supervision of designated work
  • Interact with producers to assist in dealing with production-related issues
  • Assist Management in their work with other professional organizations
  • Assist visiting AEA personnel during their trips to the Central Region
  • Additional duties as assigned

Skills, Abilities and Knowledge

  • Excellent written and verbal English language skills required
  • Excellent work ethic, respect for confidentiality and discretion required
  • Superior interpersonal and administrative skills required
  • Detail-oriented and able to handle multiple tasks in a fast-paced and deadline-driven environment
  • required
  • Excellent organizational skills required
  • Ability to work independently and in coordination with colleagues on various projects required
  • Superior computer skills and proficiency in the Microsoft Office Suite required
  • BA or equivalent degree in liberal arts or business preferred, or equivalent professional experience.

Compensation

  • $550.00 per week
  • Excellent fully paid family health benefits (medical and optical)
  • Employer-funded defined benefit pension plan
  • 401(k)
  • Opportunity for career development and advancement

Please submit a COVER LETTER and RESUME no later than Monday April 15, 2013.

Actors’ Equity Association is proud to be an Equal Opportunity Employer


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About this company
Actors' Equity Association ("AEA" or "Equity"), founded in 1913, is the labor union that represents more than 49,000...