Manage the project related to the ASCP’s cooperative agreement with the Centers for Disease Control (CDC) to create and provide laboratory training in the PEPFAR (President’s Emergency Plan for AIDS Relief) countries. Collaborate with the Executive Director, Director, other project managers and assistants in the planning, development and implementation of systems necessary to successfully meet ASCP’s commitments within the cooperative agreement. Provide supervision to the Project Managers, Associate Managers, Technical Managers and coaching/mentoring to the Project Assistants. Serve as the lead ASCP staff contact for assigned PEPFAR countries. Provide onsite staff support and ASCP representation during out-of-country training sessions. Assist in the expansion of ASCP’s funding portfolio and implementation of international projects outside of PEPFAR.
Roles and Responsibilities:
1. In collaboration with Executive Director and Director, provide department leadership through team-approach management. Duties will include weekly meetings and updates with Executive Director and Director.
2. Lead, direct and supervise the project managers (Manager, Associate Managers, Technical Managers) responsible for the activities related to the successful implementation of training sessions and workshops in designated PEPFAR countries. Recommend and implement process improvements, procedures and programs to ensure operational effectiveness and efficiency.
3. Provide coaching and support to the Project Managers, Associate Mangers, Technical Managers and Project Assistants to ensure effective and productive support of training activities, i.e. Pre-service curriculum development activities, and Strengthening Laboratory Management Toward Accreditation activities.
4. Serve as consistent staff liaison to designated PEPFAR countries. Provide support with decision-making activities, including in-country Strategic Planning Meetings and needs assessments.
5. Oversee and manage the activities related to the successful implementation of training sessions and workshops in designated PEPFAR countries. Provide oversight in the organization of conference calls and e-mail communications related to assigned countries.
6. Work closely with in-country leadership and CDC staff to plan, develop and deploy pre-training evaluation, training event, and post-training evaluation for the assigned PEPFAR countries. Write quarterly, semi-annual and annual reports on assigned country activities.
7. Serve as the ASCP staff representative and spokesperson during in-country evaluation and/or training events in assigned PEPFAR countries. Generate written reports following in-country sessions.
8. Support the Director in generating written reports for CDC headquarters, including the annual progress reports and yearly funding applications. Support the Director and Grants Manager in monitoring and developing Department budgets in all PEPFAR countries.
9. Develop budgets based on PEPFAR country Scopes of Work. Create modified or supplemental budgets as requested. Monitor budgets of assigned countries.
10. Communicate and collaborate with Institute consultants responsible for conducting in-country training sessions and workshops. Work with consultants in high-stress situations while traveling. Is available to answer consultant questions and address concerns before, during and after travel.
11. Oversee development and management of Institute’s content on ASCP website.
12. Collaborate with the Executive Director, Director and other Project Managers in the strategic planning, development and implementation of ASCP’s contributions to the PEPFAR project.
13. Assist in the application for additional funding opportunities outside of PEPFAR in order to diversify ASCP’s international funding portfolio. Assist in the implementation of new non-PEPFAR opportunities as identified by the Executive Director and Director.
14. Other responsibilities as requested by the Executive Director and Director.
- Bachelor’s degree required, Master’s degree preferred
- Minimum one year supervisory experience preferred
- Comfortable working with ambiguity and rapid shifts in priorities
- Must be able to work effectively as a member of a team and independently
- Diplomatic and discretionary skills
- Excellent written and oral communication skills
- Strong organizational skills
- Cultural sensitivity and curiosity
- Public speaking and facilitation skills
- Experience preparing written reports and making presentations
- Requires intermediate to expert-level knowledge of Microsoft Office programs, i.e., Word, Except and Powerpoint
- Ability to travel domestically and internationally
- Up to 25% travel required
- 2.5 weeks average trip length
- Average travel time internationally: 36 hours of continuous travel
- Flexibility and sense of humor required for travel – most ASCP Institute travel is off the beaten path and arduous. Encounters with insects, mosquitoes and parasites are a constant. Must maintain a positive attitude and calm demeanor with consultants.