Administrative Manager, Operations Manager, Executive Assistant
Austin Properties Group, Keller Williams Realty - Austin, TX

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We are currently seeking high level administrative assistant who is willing and able to earn the position of administrative manager within our team. This person relishes the opportunity to build, implement, and manage multiple systems with a deep commitment to completing tasks the right way with a high degree of quality. This person is committed to supporting the lead agent in achieving greater and greater levels of success, and growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Primary Objectives

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database

management, information management, and back-office support

  • Responsible for all financial systems, including maintaining the books, paying the bills,

handling payroll, assuring the collection of commissions, maintaining the budget, and
generating financial reports

  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of all office equipment
  • Be the first point of contact in handling customer inquiries or complaints
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Regular Work Activities

  • System development, implementation, and management
  • Information management
  • Oversight of contracts through closing
  • Customer/vendor relations
  • Bookkeeping (A/R and A/P)
  • Leading administrative team members

Management Responsibilities

  • All administrative team members

Key Skills

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based
  • Service-based attitude
  • Proven ability to succeed

Job Requirements

  • High school graduate
  • Bachelor’s degree preferred
  • Real estate license preferred
  • 1 – 3 years of service and management experience
  • 3 – 5 years of administrative experience

If you feel you possess the skills, experience, knowledge & commitment necessary to excel in this position, please email the following:
- Brief description of why you are an ideal candidate
- Resume including past work experience

Thank you,

Ryanne Vaughan,
Austin Properties Group, Kw