POSITION TITLE: Executive Director of Auxiliary Services
REPORTS TO: Superintendent
EDUCATION AND TRAINING REQUIRED:
- Extensive, broad, and intensive experience in the area of facility maintenance, and prior experience planning, coordinating, and directing the work of employees.
- Secures and maintains appropriate licenses as required.
- Engineering background/knowledge preferred. Professional engineers are encouraged to apply.
- Prefer 5 or more years of work experience in the area and working in a supervisory or leadership role.
TERM OF EMPLOYMENT: 12 Month
SALARY: State Salary Schedule plus applicable local supplement
Coordinates and supervises all maintenance functions and inspects work in progress ensuring that all duties are being performed by maintenance employees and private contractors. Director and other maintenance staff workers are responsible for achieving defined objectives by planning, evaluating, developing, implementing, and maintaining services in compliance with established guidelines, codes, and regulations; and supervising and directing assigned staff.
- Works with the Superintendent and Assistant Superintendent to prioritize facility needs; often working under limited supervision using standardized practices and/or methods.
- Develop long and short range plans for meeting the facility needs of the district.
- Develop cost analysis for all projects.
- Establish and maintain the annual budget for the Maintenance Department for presentation to the Superintendent and the Finance Officer.
- Monitors budget allocations, expenditures, fund balances, and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
- Manages and directs department operations (e.g. budgeting, safety programs, OSHA, site repairs/construction, preventative maintenance, inspections, etc.) for the purposes of providing services within established time frames and in compliance with related requirements.
- Facilitates meetings and workshops for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a district representative.
- Inspects all aspects of new construction, repair work, projects, equipment, work orders, daily maintenance and supplies, for the purpose of ensuring that all jobs are completed efficiently, specifications are within regulatory requirements, and inspection reports and payment requests are correct.
- Serves as the school district’s chief advisor on capital outlay, construction, renovation, and remodeling projects.
- Provides for the inspection of all construction projects for compliance with building codes throughout all phases of construction and submits required compliance reports.
- Verifies that the terms of all contracts have been fulfilled before authorizing pay requests.
- Assists in personnel administrative functions (e.g. hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and ensuring department/program outcomes are achieved.
- Prepares a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
- Responds to emergencies, including after hours situations, for the purpose of addressing immediate safety concerns.
- Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Presents information for the purpose of gaining feedback and ensuring adherence to established internal controls.
- Prepares bid package for bidding for equipment, supplies, services, and materials.
- Assists building custodians with routine cleaning practices.
- Researches new products, laws, regulations etc. for the purpose of recommending purchases, contacts and proper maintenance of district wide services.
KNOWLEDGE, SKILLS, AND ABILITIES:
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions, as well as, licensure/certification requirements. Specific skill-based competencies required to satisfactorily perform the functions of the job include: budgeting and cost control; effective listening interpersonal aptitude; strong verbal/non-verbal communication; effective written communication skills; facilitating meetings; leadership; managing staff/performance; planning; problem solving; supervision and evaluation of performance.
KNOWLEDGE of a general nature that includes algebra and/or geometry; technical information related to field, facilitating group discussions; and school system operations. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: codes/laws/rules/regulations/policies related to building safety and maintenance.
ABILITIES to perform required duties include scheduling a number of activities, meetings, and/or events; gathers, collates, and/or classifies data; and considers a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and to operate equipment using a variety of processes. Ability is also required to work with a diversity of individuals and/or groups; analyze and use data of varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adaptability/flexibility; communication with persons of diverse backgrounds/knowledge/skills; decision making; leadership and direction; mechanical aptitude; meeting schedules/deadlines; organizing; taking initiative.
The usual and customary methods or performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 45% sitting, 25% walking, and 30% standing. The job is performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness.