CM Retail Management, Inc.
POSITION TITLE: Executive Assistant
REPORTS TO: President
WORK LOCATION: Paradise Valley, Arizona
This position reports to the President. A successful candidate will have excellent communications skills, both verbal and written, strong organizational skills, a positive attitude, professional presentation and computer/internet skills, including Microsoft Outlook, Word, Excel, and Powerpoint, and exceptional problem solving skills, and have the ability to prioritize and meet deadlines.
Real Estate (Residential & Commercial)
Apply and work with banks and lenders to secure new financing and re-financing of projects
Correspond with Tenants, both verbally and in writing, for rent increases, lease extensions, etc.
Assist in the drafting of leases, lease amendments, and lease extensions.
Managing vendors, including landscape, HVAC, etc.
Files & Records
Scan files and records into internal wiki
Organize & maintain trusts, real estate, investment documents in wiki
Receive, distribute incoming mail
Make mail and bank runs
Corporate Records and Licensing
Work with City/County Government to apply and maintain various licensing for businesses
Manager quarterly and annual filings, new filings, minutes, and resolutions for various entities.
Maintain up to date and complete corporate documents and records
Create various forms, brochures or other materials, (or coordinate design, approval and distribution)
Work with Yellow Page representative to manage yellow page advertising, both book and internet
Other Office Functions
Organize, maintain, and ensure the President’s Office has the resources to run smoothly, including a well maintained facility, equipment in good working order, and supplies.
Act as liaison for management personnel, vendors, and other contacts
Manage Calendar for the President
Assists the President with research on varied projects
Trustworthy, Respectable, and Honest
Effective Time Management & Organization
Strong Communication skills
Accounting background (min. 2 years experience)
College Undergraduate Degree
Microsoft Office (Word, Excel, Powerpoint, Outlook, and Internet savvy)