Program Coordinator
Carnegie Foundation for the Advancement of Teaching - Stanford, CA

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The Carnegie Foundation for the Advancement of Teaching is an operating foundation located in Stanford, California. Chartered in 1906, the Foundation has carried out a wide range of activities and research to support and advance the work of educators at all levels. The Foundation is currently undergoing a significant transition in its program of work. The new focus seeks to pioneer a radically different model of educational research and development capable of advancing improvements in student learning at scale.

The Foundation is engaged in a deep and long-term exploration of the application of the tenets, tools, and methods of improvement research to develop a science of performance improvement in education. The idea is to establish a “third way” to think of education research. The methodological richness and rigor of translational research requires controls and restrictions that limit its capacity to address real problems of practice in their contextual complexity and in ways that support improvement. Participant / practitioner research offers compelling immediacy and profound impact that unfortunately remains limited in its breadth of influence and therefore limits its contribution. The proposed “third way” partakes of each of these traditions and brings to bear an emerging science of improvement research to work on high leverage problems of practice in ways that produces knowledge that drives improvement — ultimately at system-wide scale.
At the present time, Carnegie is focused on two high-leverage problems of practice — the extraordinarily high failure rates of community college students in developmental math and the weak information and support systems for the improvement of teaching in K-12 systems. Carnegie has developed a Community College Pathways program and a Learning Teaching program aimed at forming productive collaborations to address these problems.

The Foundation is currently seeking an experienced program coordinator to provide administrative and event support for the Community Colleges Program. The individual in this position will report to the Senior Managing Director, Programs and Strategic Partnerships, and will be expected to provide the support outlined below:

  • Planning for large convenings such as the annual National Forum and other internal events, including

o Establishing timeline and project plan
o Negotiating venue
o Coordinating logistics, including registration revenue, site costs, hotel and catering accommodations, program materials (online and print), speaker accommodations, etc.
o Coordinating with content lead
o Managing budget
o Supervising support staff

  • Coordinate weekly program meeting – managing agenda, taking notes and culling action items
  • Manage contract process with external consultants, including:

o drafting statements of work
o proofreading
o processing invoices
o monitoring spend rate

  • Manage program ‘check book’, providing regular updates to managing director – keeping the data current, flagging potential issues
  • Coordinating and arranging for all technology needs, including the use of video conference equipment, WebEx and other similar tools.
  • Contribute to research, and/or organization improvement as time and interest permit
  • Other tasks as needed

Requirements and Qualifications

  • Bachelor’s degree required
  • Flexible and able to juggle the demands of a busy, frequently changing plan of work in a professional manner, while exhibiting sound judgment.
  • A hard-working self-starter who is able to work independently and self-manage toward goals, while also being willing and able to work closely and effectively with others
  • Have excellent, demonstrated organizational skills, and be able to track and meet multiple timelines with accuracy
  • Strong oral and written communications skills, meticulous proofreading skills, and a high degree of proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
  • Professional demeanor and an ability to represent the Carnegie Foundation in a gracious manner
  • Ability to write and proof documents
  • Ability to work well with diverse personalities
  • Strong Excel skills
  • Good with technology – creating and hosting webinars, video and phone conferencing
  • Quick learner, comfortable in a fast-paced environment
  • Approachable, positive, and able to work with varied constituencies
  • Experience with nonprofits is a plus—as is a career interest in education
  • Two or more years of relevant administrative experience is preferred
  • Be able to travel locally, if required (approximately 10%)

Physical Requirements:
The position requires occasional lifting, pulling, or pushing of objects weighing less than 40 pounds. Bending, kneeling, and carrying are also occasionally required. A significant amount of time is spent sitting. The position requires visual and auditory acuity. It also requires spending substantial time keyboarding and looking at a computer screen.

Environmental Conditions:
Professional office environment in a collaborative, community-building atmosphere grounded in an environment of mutual respect. The facility itself is located in a quiet, pastoral setting near a hiking trail, and amenities include a communal kitchen, outdoor eating/gathering areas, and free parking.

Application Procedures:
The Carnegie Foundation offers a competitive salary and generous benefits in a pleasant and friendly work environment. Review of applications will begin immediately, and the position will remain open until filled.
To apply, please refer to Job Code INCCPPC-0813 in the subject line and email, send, or fax your resume, salary expectations, and a detailed cover letter explaining why you are interested in this position and how your strengths and skills would contribute to Carnegie’s work to:
Ms. Charlene Moran
Director of Human Resources
The Carnegie Foundation for the Advancement of Teaching
51 Vista Lane
Stanford, CA 94305
Email to: resumes
Phone: 650/566-5100 Fax: 650/326-5312