The Center for Speech, Language and Occupational Therapy (CSLOT) is a complete diagnostic and therapeutic center for disorders of communication, movement, and accented English. Serving both children and adults, CSLOT offers intensive short-term programs as well as ongoing programs for the treatment of all speech, language, voice, movement, and sensory integration disorders at all levels of severity.
CSLOT is actively seeking to hire an experienced Office Manager for our Los Altos clinic. This critical position is responsible for the smooth and effective functioning of the clinical office, balancing the needs of clients, clinicians, and the business operations.
The successful candidate will have at least an AA degree and minimum of 3 years' experience as an Office Manager in a medical or healthcare setting; excellent organization and interpersonal skills even under stressful situations; excellent oral and written communication skills; the ability to balance multiple demands and priorities; computer proficiency with Microsoft Office applications; understanding of business needs for productivity and profitability; understanding of HIPAA requirements.
Essential functions of this position include:
Strong computer proficiency in Microsoft Office applications
Interact with clients to provide information, assistance, and ensure appointments are kept
Schedule clinical staff for maximum productivity, including rescheduling missed or cancelled appointments
Assist clinicians with intake and discharge processes
Collect cash and credit card payment for services
Manage petty cash account
Oversee maintenance of office equipment and waiting room, interfacing with vendors as necessary
Track and order clinical and office materials
Complete mailings for general office needs and for marketing purposes
Oversee submission of time sheets for office staff
Provide lead direction to Administrative Assistant/Medical Biller
Other duties as assigned.
Must pass a background check.
This is a full-time position which receives a generous benefits package including Paid Time Off, company-paid medical, dental, vision, 401(k) with company match, and continuing education.
For immediate consideration, please email cover letter and resume.
In your cover letter, please detail:
1. the level of your previous financial responsibility and authority as it compares to this position, and
2. which of the essential functions of this position you have, as well as have not, performed.
Resumes/cover letters without this level of detail will not be considered.
Thank you your interest in employment with CSLOT.