Part-Time Legal Billing Specialist and Bookkeeper
Chicago Law Firm - Chicago, IL

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A six attorney litigation law firm located in the Chicago Loop has an opening for an experienced Billing Specialist and Bookkeeper. Reporting to the Managing Partner, this part-time position is responsible for the accurate and timely monthly preparation, coordination and delivery of all client invoicing, as well as assist with other bookkeeping responsibilities, including but not limited to processing of accounts payable, accounts receivable, payroll, maintaining the accuracy and completeness of the General Ledger, and providing financial reports as requested.

What We Offer:

  • Minimum base wage rate of $25 per hour
  • Flexible scheduling with most monthly work hours occurring during the first week of each month (monthly hours ranging between 60-80 hours)
  • Once mastery of position has been demonstrated, there may be opportunities to complete some duties remotely
  • Training on our systems
  • Team oriented work environment

Principle Duties and Responsibilities
1. Accounts Receivable
a. Timely preparation, coordination and delivery of all monthly client invoicing (paper and electronic versions) by fourth business day of each month
b. Primary contact for problem resolution with third party invoicing entities and clients
c. Recording of receipts
d. Generating aged AR reports on a weekly basis
2. Payroll
a. Primary contact with Payroll Service
b. Accurately provide all required data per scheduled bimonthly payrolls
c. Maintain all employee information to be current and in conformance with all regulatory obligations
3. Accounts Payable
a. Data entry and verification of invoices, allocated to correct accounts (Including GL and expenses billed to Client Accounts for billing purposes)
b. On a weekly basis, generate draft check registers for review, printing checks for signature, and mailing
c. Providing weekly cash flow statements
d. Record keeping and filing
e. Vendor relations (primary contact for inquiries)
4. Other duties and Responsibilities as identified by the Managing Partner

1. Must have demonstrated success in using electronic legal billing systems (in-house and third party) – experience with Allegient or TyMetrix systems is preferred
2. Proficiency with accounting software (successful experience with PCLaw preferred)
3. Successful bookkeeping experience in a law firm or professional services firm is preferred
4. Demonstrated success in maintaining accurate and current data
5. Demonstrated success in multitask prioritization and execution
6. Demonstrated success in a firm that practices “whatever it takes to help our clients”
7. Demonstrated excellence in face to face, telephone and electronic communications
8. Demonstrated success in working with all members of a company, clients and vendors
9. Demonstrated success in working in a fast paced environment with minimal day to day supervision
10. Proficiency in working with a variety of software, including but not limited to: word processing, spreadsheets, payroll, and general ledger accounting software
11. Two to five years successful experience in a law firm or other professional services firm

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