City of Mission Viejo
PAYROLL & ACOUNTING TECHNICIAN
$20.90 – $28.21 per hour
Apply by 3:00 p.m., February 27, 2013.
The City provides its full-time employees with competitive benefits, including a cafeteria plan with medical, dental and vision benefits, access to deferred compensation savings plans, flexible spending accounts, and a generous annual leave program. Effective January 1, 2013, newly hired employees who are new California public retirement system members, as defined by the Public Employees’ Pension Reform Act of 2013 (“PEPRA”) will be enrolled in the CalPERS 2% @ 62 defined benefit plan and will contribute 6.25% of their salary towards this benefit. Newly hired employees who are already CalPERS members will be eligible to participate in the 2% at 60 plan with retirement compensation based on the average of the three highest years of salary. Currently, the City pays 1.50% of the required 7% contribution with the employee paying 5.50%.
Current vacancy is a full-time position scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. in the Administrative Services Department. Under general supervision, performs technical and detailed accounting work required to produce and maintain the centralized payroll operations; coordinates related activities with the outside payroll service provider; and performs related work as required.
Receives, reviews, verifies and processes time recording documents to prepare payroll for all City employees; audits such documents for completeness, accuracy and compliance with rules and regulations. Maintains records of employee payroll deductions, retirement, insurance choices, garnishments, and other factors related to payroll; prepares reports and payments for various tax, financial and insurance organizations, including W-2’s, 1099’s and EDD Reports. Submits payroll data to the contracted payroll service; verifies checks and data produced by the service and distributes them as required; prepares and enters appropriate general ledger entries.
Reviews, corrects and approves all payroll transaction documents before posting including pay/time/file adjustments, requests for supplemental checks, and manual checks. Assists management, employees, and outside agencies with payroll questions and requests; researches and resolves issues related to payroll, leave balances, benefit and other deductions and other payroll related matters. Researches changes to wage and hour ordinances; recommends and implements procedural changes to comply with Federal, State and local wage and hour laws, codes and ordinances, including resulting policies and procedures. Process accounts payable; review for proper authorization an documentation; checks calculations nad billing amounts for accuracy; check for proper accounting coding or other information as appropriate. Processes cash receipts, including balancing cash receipts, allocation of revenue and proper accounts, post entries, prepare deposits and related reports. Verifies posts and records a variety of financial transactions; prepares and maintains database, records and a variety of periodic and special financial, accounting and statistical reports, including reports related to workers compensation, retirement accounts and other areas as needed. Enters and retrieves information using standard word processing and spreadsheet software. Reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of a variety of files and records related to the City’s payroll system and general accounting functions. Provide technical information and instruction regarding applicable procedures and methods in assigned areas to other City staff. Participates in the preparation and administration of the payroll budget. Assists Accounting Supervisor with special projects as required. Performs other duties as assigned.
Equivalent to the completion of the twelfth (12th) grade supplemented by college level coursework or specialized training in payroll, accounting or a related field and three (3) years of experience that has included the maintenance, processing and preparation of employee payroll and/or financial and accounting processing and record keeping. Experience in a public agency setting is desirable. Some experience and/or training in the use of Microsoft Office Products and other modern software applications.
For further information and application materials
call the City’s 24-hour Job-Line at (949) 470-3088
or visit http://cityofmissonviejo.org