Salary Range: $28,567.24 (starting salary) to $33,323.68
Apply: The Human Resources Department must receive a completed City of Royal Oak application no later than 4:00 p.m., Monday, July 29, 2013, in person or by mail at: 211 Williams Street, Box 64, Royal Oak, MI 48068.
Visit www.ci.royal-oak.mi.us/jobs to download application materials.
*A typing (keyboarding) test must be scheduled and taken by the application deadline date.
Applicants who successfully complete the typing test will be required to take a written civil service exam.*
A MUNICIPAL CLERK I, upon application, shall have the following training and experience:
Graduation from high school or equivalent including or supplemented by course work, training, or experience which results in the below stated knowledge, skills and abilities.
A minimum of 40 words per minute keyboarding ability is required. (applicants will be tested by the City)
Licenses: A valid Michigan Vehicle Operators’ permit.
GENERAL STATEMENT OF DUTIES: A MUNICIPAL CLERK may be assigned to any department of the City or Public Library to perform a wide variety of clerical, record-keeping and public contact duties. Duties may involve frequent or continuous public contact, in person and via phone, fax and computer, and the operation of modern office equipment, including personal computers. Positions require the ability to use a keyboard to quickly and accurately input information into a computer, to utilize word and data processing software, and to learn other software applicable to the department assigned. Specific instructions are given at the beginning of the work and on new assignments, but after employees become familiar with procedures, they usually work independently on regular assignments. Supervision is received from a department or division head, or other higher level employee.
TYPICAL EXAMPLES OF WORK: A MUNICIPAL CLERK may be called upon to do any or all of the following: (These examples do not include all of the tasks that the employee may be expected to perform.)
Operate personal computers, data input terminals, calculators, FAX machines, copiers and other office equipment.
Input / type records, reports, letters, requisitions, work orders, specifications, bills, purchase orders, vouchers, licenses, permits, certificates, agendas, circulars, receipts, memoranda and various forms of statistical and financial data.
Assist the public by answering inquiries, explaining procedures and forms, issuing licenses and permits, registering voters, issuing certificates, circulating library materials, scheduling appointments, making appropriate referrals and /or otherwise providing information.
Assist the public in person and/or via phone, FAX, computer, mail or email; compose correspondence.
Organize, post, update, proofread, sort, copy, distribute, index or file manual and computerized records and reports.
Collect and receipt checks and currency received for taxes, special assessments, water bills, permits, licenses, fees and other charges; prepare daily reports of cash received; prepare deposit statements.
Assist in the preparation of tax and assessment rolls and property descriptions.
Segregate, post, reconcile and balance accounts, time, equipment and material records; breakdown cost information from departmental work orders.
Prepare bookkeeping entries and post receipts and disbursements.
Gather, tabulate, compute and / or proofread statistical and financial data.
Inventory and requisition supplies; maintain inventory control records.
Perform related work as assigned.
QUALIFICATIONS FOR EMPLOYMENT:
Knowledge of modern office practices and procedures.
Working knowledge of word processing (MS Word), spreadsheet (MS Excel), and database software; and the ability to learn additional software applicable to the department assigned.
Some knowledge of basic bookkeeping, if assigned to applicable departments.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain harmonious working relations with other employees and the public.
Ability to use proper business English, spell and make arithmetic calculations quickly and accurately.
Ability to maintain records and prepare reports efficiently and accurately.
Ability to efficiently organize and maintain filing systems, both manual and computerized.
Ability to learn assigned tasks readily, adhere to prescribed routines, and to follow oral and written directions.
Ability to reach, bend, handle stress, stand or sit for long periods, and to understand and respond to in-person, phone and email inquiries.
Skill in the operation of a personal computer, copier, FAX and other modern office equipment.