Property Management Receptionist/Administrative Asst.
Commercial Real Estate - Houston, TX

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Immediate opening for a receptionist/administrative assistant for a Class A, high-rise office building in the Galleria area.

Responsibilities will include:

  • Provide courteous and professional service to all tenants, vendors and visitors.
  • Answer telephone, transfer calls and take accurate messages.
  • Administer and distribute mail, overnight deliveries and facsimiles.
  • Receive and sign for office deliveries.
  • Input and monitor all work orders within Angus Anywhere Work Order System and train new tenants on software.
  • Responsible for approving all conference room scheduling and invoicing via Angus Anywhere.
  • Maintain tenant and vendor certificates of insurance and monitor all certificate renewals.
  • Maintain all tenant and building files.
  • Weekly copy and scan payable invoices prior to submittal to corporate office.
  • Update tenant emergency contacts and daily email lists and distribute as necessary.
  • Ensure the property after hours admittance list is updated and distributed daily.
  • Prepare tenant memos and notifications as directed by property manager.
  • Order and maintain all office supplies.
  • Organize and attend new tenant orientation meetings.
  • Assist property manager with other tasks as requested.

Experience required:

2-4 Years of Commercial office building experience preferred.
High School diploma or equivalent.
Proficient skill level in Word & Excel and knowledge of Angus Anywhere preferred.
Strong organizational skills and attention to detail.
Excellent people skills.
Must be able to multi-task while maintaining accuracy and efficiency.
Must have professional appearance and dress accordingly.