CHIA’s mission is to monitor the Massachusetts health care system and to provide reliable information and meaningful analysis for those seeking to improve health care quality, affordability, access, and outcomes. The Financial Analyst supports this mission by increasing the resource capacity and flexibility of the Finance Unit as well as allowing for coverage of broader critical finance functions.
The Financial Analyst is a new position within the Finance Unit at CHIA that provides an exciting career building opportunity to develop a comprehensive set of financial skills while working in a friendly, team environment. As a direct report to the Deputy Chief Financial Officer (DCFO), the position provides immediate, substantive work and a chance to collaborate with the primary financial decision-makers in an agency with a budget of over $30,000,000. We are looking for someone who is excited to tackle this challenge, brings a solid set of competencies and is enthusiastic about expanding their skill set/comfort zone.
The Financial Analyst is responsible for two key areas within the Finance Unit: (1) financial compliance and accounting (including procurement, accounts payable/receivable, financial reporting and inventory control) and (2) project-based work that supports the Deputy Chief Financial Officer (DCFO) (these include periodic and seasonal initiatives like the budget, one-off finance projects like report development and agency projects that require Finance Unit input like ISA analyses). Ideally, the applicant should have a working knowledge of at least some of these areas as well as an enthusiasm to take on additional challenges.
Duties and Responsibilities:
All duties and responsibilities are to be performed in accordance with the most current laws, rules, regulations, and departmental internal controls and procedures in effect, as well as the most current Generally Accepted Governmental Accounting Standards.
- Determine the most appropriate procurement method for the purchase of goods and/or services (i.e., choose between statewide master agreements if available, departmental master agreements or the appropriate request for response or bid)
- Assist in the procurement process as needed
- Prepare documents for payment to include purchase order, signed packing slips and invoice
- Verify employee reimbursement requests for accuracy and enter in HR-CMS for reimbursement
- Answer inquiries from vendors on payments and reconciles discrepancies
- File all documentation where appropriate and maintain schedule for records retention per the guidelines of the Secretary of State
- Log and process daily bank deposits
- Reconcile daily bank deposits with electronic cash receipts reported in MMARS and the CIW
- Track deposits both manual and electronic on a master spreadsheet
- Maintain a current aging of outstanding receivables including documenting past due notifications, intercept referrals and/or debt collection referrals
- Update MMARS customer and vendor tables as necessary
- Prepare financial statements for internal and external stakeholders as needed
- Assist with budget projects and inquiries from internal and external stakeholders
- Assist with annual Internal Control Questionnaire filing
- Perform a physical inventory of all Center assets at least annually, not later than June 30 of each fiscal year
- Assist with GAAP reporting preparation and filing
- Work collaboratively within the Finance Unit to develop best practices as they relate to assigned work.
- Provide assistance and various financial and administrative matters as necessary
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions below.
- A Bachelor's degree with a major in accounting, business administration or business Management may be substituted for a maximum of one year of the require experience.*
- A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's license may be required.
- Knowledge of the principles and practices of general accounting terminology and standard abbreviations
- Knowledge of the principles and practices of auditing
- Knowledge of the methods of general report writing
- Knowledge of the methods used ii the preparation of charts, graphs and tables
- Ability to analyze and determine the applicability of financial data, to draw conclusions an make appropriate recommendations
- Ability to read and interpret documents such as financial reports, accounts and ledgers
- Ability to understand, apply and explain the provisions of the laws, rules, regulations, policies and procedures governing assigned unit activities
- Ability to perform mathematical calculations using formulae to solve accounting problems
- Ability to give oral and written instructions in a precise understandable manner
- Ability to follow oral and written instructions
- Ability to gather information by examining records and documents and through questioning individuals
- Ability to maintain accurate records
- Ability to prepare general and financial reports
- Ability to write concisely, to express thoughts clearly and to develop ideas in logical
- Ability to prepare and use charts, graphs and tables
- Ability to communicate effectively in oral expression
- Ability to exercise sound judgment
- Ability to exercise discretion in handling confidential information
- Ability to deal tactfully with others
- Ability to establish and maintain harmonious working relationships with others
- Ability to work independently
- Ability to work in a team setting
Qualifications Acquired on the Job:
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit
- Knowledge of the types and uses of agency forms
- Knowledge of state budgetary procedures including terminology
- Knowledge of state accounting procedures including terminology
- Knowledge of the laws, rules and regulations governing Federal Grant Administration
- Knowledge of the principles and practices of cost accounting
- Knowledge of the principle and practices of governmental accounting
- Working knowledge of MMARS; HRCMS; Information Warehouse; and all existing and future systems that may be developed as part of the functions of this position
This is a Civil Service position.