Administrative Clerk
Daaggu LLC - Saint Paul, MN

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 Initially part-time (25-30 hours per week).
 Provide a full range of reception services. Respond to requests for information from the public or
employees by answering the phone, greeting the public, mailing program information, and making
referrals.
 Increase and develop import-export transportation, warehouse and logistics programs with all related parties and customers.
 Negotiates with foreign shipping interests to contract for reciprocal freight handling agreements.
Send air and ocean quotations to foreign countries.
 Plans and direct flow of air, ocean, and surface traffic moving to overseas destinations.
 Monitor and provide necessary instruction for parties engaged in receiving and shipping freight, documentation, way billing, assessing charges, and collecting fees for shipments.
 Examines invoices and shipping manifests for conformity to tariff and customs regulations.
 Prepare reports of transactions to facilitate billing of shippers and foreign carries.
 Update export -import regulations constantly and share all necessary information with all other employees.
 Comply with customer requirements and all state and federal safety and compliance regulations.
 Arrange and take care of freight attendance at ports for import- export and other special projects.
 Load, unload, label, prepare, manifest, and inventory various customer containers and/or freight.
 Pick up, receive, open, date stamp, and deliver mail and/or other materials.
 Update files, and maintain a variety of records such as addresses, telephone numbers, vacation
schedules, attendance and timesheets, numerical logs, ledgers, and client files.
 Photocopy documents, collate, assemble, and distribute materials.
 Type or produce reports or correspondence utilizing word processing, spreadsheet, and other business software.
 Receive, review, and compare documents, forms, or applications for completeness and accuracy.
 Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents.
 Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors.
 Gathers and records statistical information for reporting purposes.
 Assist with travel arrangements as necessary.
 Monitor and maintain office supplies and materials.
 Assist with maintaining data base for program.
 Assists in scheduling and general set up tasks for meetings as requested.
 Assist with special projects as assigned.
 Other related duties as assigned.

NECESSARY SKILLS AND KNOWLEDGE
 Ability to work independently and perform clerical assignments with moderate direction.
 Ability to read, comprehend, explain, and apply written procedures.
 Working knowledge of Import-Export business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation.
 Working knowledge of filing and record keeping systems.
 Ability to recognize differences among data, facts, objects, or material.
 Ability to compare data from two or more sources for accuracy and completeness.
 Ability to operate office equipment
 Ability to greet visitors, answer the phone and answer or refer incoming inquiries from outside.
 Ability to perform complex data entry tasks.
 Working knowledge of MS Office Suite software and the use of computer systems.
 Ability to follow oral and written instructions.
MINIMUM QUALIFICATIONS (education, experience, skills)
 High School Diploma or GED,
 Certified Computer Training in MS Word, MS Excel, and MS Outlook.
 1 year of experience (paid or volunteer) performing duties related to office or clerical support.


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