Initially part-time (25-30 hours per week).
Provide a full range of reception services. Respond to requests for information from the public or
employees by answering the phone, greeting the public, mailing program information, and making
Increase and develop import-export transportation, warehouse and logistics programs with all related parties and customers.
Negotiates with foreign shipping interests to contract for reciprocal freight handling agreements.
Send air and ocean quotations to foreign countries.
Plans and direct flow of air, ocean, and surface traffic moving to overseas destinations.
Monitor and provide necessary instruction for parties engaged in receiving and shipping freight, documentation, way billing, assessing charges, and collecting fees for shipments.
Examines invoices and shipping manifests for conformity to tariff and customs regulations.
Prepare reports of transactions to facilitate billing of shippers and foreign carries.
Update export -import regulations constantly and share all necessary information with all other employees.
Comply with customer requirements and all state and federal safety and compliance regulations.
Arrange and take care of freight attendance at ports for import- export and other special projects.
Load, unload, label, prepare, manifest, and inventory various customer containers and/or freight.
Pick up, receive, open, date stamp, and deliver mail and/or other materials.
Update files, and maintain a variety of records such as addresses, telephone numbers, vacation
schedules, attendance and timesheets, numerical logs, ledgers, and client files.
Photocopy documents, collate, assemble, and distribute materials.
Type or produce reports or correspondence utilizing word processing, spreadsheet, and other business software.
Receive, review, and compare documents, forms, or applications for completeness and accuracy.
Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents.
Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors.
Gathers and records statistical information for reporting purposes.
Assist with travel arrangements as necessary.
Monitor and maintain office supplies and materials.
Assist with maintaining data base for program.
Assists in scheduling and general set up tasks for meetings as requested.
Assist with special projects as assigned.
Other related duties as assigned.
NECESSARY SKILLS AND KNOWLEDGE
Ability to work independently and perform clerical assignments with moderate direction.
Ability to read, comprehend, explain, and apply written procedures.
Working knowledge of Import-Export business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation.
Working knowledge of filing and record keeping systems.
Ability to recognize differences among data, facts, objects, or material.
Ability to compare data from two or more sources for accuracy and completeness.
Ability to operate office equipment
Ability to greet visitors, answer the phone and answer or refer incoming inquiries from outside.
Ability to perform complex data entry tasks.
Working knowledge of MS Office Suite software and the use of computer systems.
Ability to follow oral and written instructions.
MINIMUM QUALIFICATIONS (education, experience, skills)
High School Diploma or GED,
Certified Computer Training in MS Word, MS Excel, and MS Outlook.
1 year of experience (paid or volunteer) performing duties related to office or clerical support.