Pros: an exciting opportunity, here was certainly a lot of growth on my part, learned to be flexible
Cons: did not accept the permanent job offer, dean relocated
This was another wonderful job experience. Again, I was fortunate enough to have an outstanding Dean to report to. In the beginning, we were both new to the department. We both researched and investigated the departmental needs and made it happen under The Dean's guidelines. The Dean was great at communicating what needed to happen to make the department
– more... a success. The Dean was soft spoken, but tough when need be. I reported directly to The Dean of Student Affairs, as well as, the Dean's direct reports such as: The University Director, Director of Student Affairs, Director of Career Services, eight Career Service Advisors. Supervised and trained student workers. Monitored and managed the Dean's calendar. Scheduled all meetings, job interviews, appointments, and conference calls. Completed the weekly senior student’s activity report until the Assistant Director was hired. Supported the Dean and University Directors in the development of a new Department called 'Student Central.' Help to develop the training manual for the newly hired 'Student Advocates.' Setup the meeting room with the video equipment as well as ordering and setting up meals. Distributed meeting materials to facilitator and participants. Cleaned room between and/or after meetings. Worked with the vendor selection for the new 'Student Cafe'. Helped developed the 'Dashboard' for the new department called 'Student Affairs'. Handled student complaint issues, designed a report template form, submitted complete signed report to Dean. Responsible for all 'New Hires' setup everything from computer logon requests, to requesting office setup and cleanup; ordering all New Hire supplies and computer equipment, scheduled orientation, ordered parking permits. Also worked on the graduation team. Reported to the University Director and assistant the full life-cycle of the graduation planning. Ordered and posted Graduation regalia tryon schedules and graduation announcement signs throughout the campus. Communicated via email to all prospective graduates regarding all upcoming events and deadlines. Submitted status report to Graduation team regarding the planning progress, known issues, and closed action items. Trained student workers how to assist the graduating students and Career Service Advisors. Was a member of the 'Student Speaker Selection' committee. Invited the student speakers via email to attend the audition once qualified. Collaborated with multiple committee members' calendars to schedule based on their availability. One of the lead persons on before and during the graduation ceremony. Collaborated with site contact person, University Registration Staff, the Regalia vendor, photographers, food vendor, and parking attendant patrol guard. Coordinated and lead the graduating class of 340 - 400 and their Department Leads to adjust their garments, take group photos orderly and on time and report to auditorium on time.
I learned not to get involved in idle gossip. After listening to student complaint issues, I learned that you never know what challenges another person may be facing while obtaining their goal. I learned to trust and support my superior's decisions whether I understand them or not. I learned that it is important to be on time 100% of the time. I also learned never let a great opportunity pass you by, grab it first chance you get.
Because of the nature of my position, I was able to get along with everyone. My job was to make their jobs easier and I made certain that it was done well with greater care than they could ever imagine.
The hardest part of my job was getting use to working with students who would come and go right after they learned to master their job. Every now and then you will run across someone you will not be able to please no matter what you do.
The most enjoyable part of my job was all of the multi-tasking required on graduation day. Training the student workers by role playing. We made it fun. Also I enjoyed getting to know the people I worked with and being a small part of the many changes that took place from day to day. Listening to student concerns, summarizing their and reporting their issues. Encouraging students to endure to the end. Seeing the smile on the faces of the graduates. Working along side the Dean to face some tough challenges. – less