Assistant Director to move into Director position
Discovery Learning Center - Columbus, OH

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The Director enforces policies and procedures for their day care centers and make sure that families and staff members are aware of these policies. They take care of issues that arise involving facility operations, parents and the daycare center's staff. Ultimately, the director’s primary responsibility is to run and manage the facility. Director responsibilities also include marketing to attract clients.

Supervising Staff
The Director hire's staff to take care of children 6 weeks-12 years old. The Directors train and evaluate staff members. They ensure their staff’s professional development and that staff members meets at least the minimum regulatory requirements. Day care directors may conduct staff training or may contract with external trainers to ensure that staff members receive appropriate training as required by industry and government regulations.

Managing Finances
Day care directors manage the facility's spending and income. They establish the fees and charges associated with programs that the day care center provides and take care of billing and collecting these fees. As the bookkeeping manager of the facility, day care directors maintain accounting records. They process payroll, track vendor invoices, pay utility bills and reconcile bank statements. Day care directors also approve funding for field trips and special or additional events and activities.

Developing Programs
Day care directors develop educational programs that adhere to child care standards, plan lessons for children and schedule activities that coordinate with lesson plans. They also work with child care protection services when children require further services or when a child’s home environment is unsafe. For elder care facilities, program development and planning recreational activities are also among the directors’ responsibilities. At these facilities, directors might assist with errands, help families coordinate home health care needs and coordinate social activities. In both environments, day care directors monitor the attendees’ progress and discuss improvement requirements with the attendees and their families.

Complying With Regulations
Day care directors ensure compliance of their state’s stipulated norms and regulations. For example, some states require that their adult day care facilities carry licenses and certification, while others, such as Texas, require only licensing. To make sure that their facilities renew their licenses and certifications on time, day care directors prepare reports regarding day care operations for government review. Day care directors must make sure that their staff maintains the minimum educational requirement, and they must strike appropriate caregiver-to-attendee ratios. Their responsibilities also include maintaining safety standards, ensuring the quality and variety of food and providing a clean environment for attendees.

5101:2-12-24 Administrator responsibilities and qualifications for licensed child care centers.

(A) The administrators named on the license are responsible for the daily operation of the child care center and with maintaining compliance with Chapter 5101:2-12 of the Administrative Code.

(1) The administrators shall be on site a minimum of one half of the hours that the child care center is in operation during the week, or a minimum of forty hours per week, whichever is less. If there is more than one administrator, at least one shall meet this requirement.

Administrators of centers that are in operation on the weekends and/or evenings/overnights as well as during the week, shall be on site at the center at least twenty hours per week during the hours of seven a.m. to six p.m. Monday through Friday. If there is more than one administrator, at least one must meet this requirement.

(2) The administrators shall have time each week when they are not in the classroom to complete administrative duties.

(3) The administrators shall post their scheduled hours of availability in a conspicuous place that is easily accessible to parents.

(B) Whenever an administrator is not on the premises, a child care staff member shall be designated as the person in charge. The person designated as in charge is not required to meet administrator educational requirements. Child care staff members and employees shall be aware of the person designated to be in charge. This designated person shall handle all emergencies and have access to all records required by Chapter 5101:2-12 of the Administrative Code.

(C) Written documentation verifying the administrator's qualifications shall be kept on file at the center. Administrators shall meet the following qualifications:

(1) The administrator shall have completed a high school education verified by one of the following:

(a) A copy of a high school diploma recognized by the state board of education or the appropriate agency of another state as equivalent to a high school education.

(b) A copy of other written documentation approved by the department verifying high school completion or equivalency, such as the Ohio general educational development high school equivalence diploma (GED).

(c) Copy of the degree or transcript verifying completion of an associates degree or higher.

(2) In addition, at the time the administrator is designated, he or she shall provide documentation of one of the following:

(a) Two years of training verified by a transcript including four courses in child development. Two years of training shall be sixty semester or ninety quarter hours from an accredited college, university or technical college. Four courses shall be twelve semester hours or eighteen quarter hours from an accredited college, university or technical college. Child development shall be as defined in rule 5101:2-12-28 of the Administrative Code.

(b) Twenty-four calendar months, for at least twelve hours a week, of experience working as a child care staff member in a licensed child care center or type A home .

(c) An "early childhood professional level three" designation from the career pathways model of the quality-rating program. This designation may be received by meeting the requirements on the professional registry network (PRN) which can be accessed at: https://www.opdn.org.

http://www.cdacouncil.org/

(3) Additionally, not later than one year after being designated as the administrator, he or she must submit documentation that they have also met at least one of the following requirements:

(a) Two years of training verified by a transcript including four courses in child development. Two years of training shall be sixty semester or ninety quarter hours from an accredited college, university or technical college. Four courses shall be twelve semester hours or eighteen quarter hours from an accredited college, university or technical college. Child development shall be as defined in rule 5101:2-12-28 of the Administrative Code.

(b) Twenty-four calendar months, for at least twelve hours a week, of experience working as a child care staff member in a licensed child care center or type A home and four courses in child development, as defined in paragraph (C)(2)(a) of this rule.

(c) A currently valid child development associate credential (CDA) issued by the national child development associate credentialing commission. In order to remain as the administrator, the CDA credential shall be renewed as needed.

(d) A license issued from the Ohio department of education which is designated for teaching in an associate teaching position in a preschool setting.

(e) An administrator credential as approved by the Ohio department of job and family services (ODJFS.)

(4) A person who is named as administrator and who does not meet the requirements of paragraph (C)(3) of this rule within one year of being designated as administrator may no longer serve as the administrator. The person also may not be named as administrator at the same site or another location until the administrator qualifications of paragraph (C)(3) of this rule have been met.

(5) A child care staff member who does not meet requirements of paragraph (C)(2) of this rule may be promoted one time to administrator from within a center if that person meets all of the following:

(a) Has been employed at that site for two years as verified by the Ohio department of job and family services' employee record charts;

(b) Completes four courses, equaling twelve semester hour or eighteen quarter hours, from an accredited college, university or technical college in child development or obtains a child development associate credential within one year from the date of promotion;

(c) Has filed a written plan with the department for securing the required course work or the child development associate credential.

(D) The administrator shall complete a rules review course provided by the Ohio department of job and family services.

(1) Administrators shall complete the rules review course within six months of the date of their appointment.

(2) Verification of completion of the rules review course shall be on the prescribed form JFS 01241 "Administrator Rules Review Course Certificate" (rev. 9/2011). This form shall be kept on file at the center.

(3) Completion of the type A administrator rules training does not meet the requirements of this rule.

(E) The owner or administrator shall report a change in the position of administrator to ODJFS as soon as possible but no later than five business days after the date of the change. Written verification of qualifications shall be received and approved by the department within thirty days of a change of administrator.


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