Legal Administrative Assistant
Doerner Saunders Daniel & Anderson - Oklahoma City, OK

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Downtown Oklahoma City law firm is seeking an experience legal administrative assistant.

  • Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
  • Screens telephone calls and records messages.
  • Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  • Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
  • Makes appointments for timekeeper(s).
  • Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.
  • Assists other secretaries in backup secretary capacity, as requested.
  • Other duties, as assigned.
  • Experience with federal and state litigation is a must.
  • Attention to detail, organizational skills and iniatiative are imperative.
  • Must be forward-thinking and have strong problem solving skills
  • Employment law experience is a plus.
  • Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • A minimum of 4 years’ experience required.
  • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread typed material for grammatical, typographical or spelling errors.
  • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
  • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
  • Work occasionally requires more than 37.5 hours per week to perform the essential duties

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About this company
Doerner Saunders Daniel & Anderson, L.L.P. is one of Oklahoma's oldest law firms. Today, the Firm's lawyers engage in virtually every...