Provides optimal student learning environments by ensuring the safety, condition, comfort, and operational efficiency of school facilities through effective leadership, stakeholder engagement and collaboration, management of human and financial resources and a commitment to continuous improvement and safety. Develops and promotes good community relations among various community and school clientele.
ESSENTIAL DUTIES & RESPONSIBILITIES
Prepare and update Bond Program and Project Schedules, Pre-qualified Architect, Consultant, General Contractor and Sub-contractor Lists, Vendor Contact List, Project Budget and Cost Reports, Bond Draw Schedule, Fixtures, Furniture and Equipment (FF&E) reports, Bond Summary Reports and Project Request for Qualifications (RFQ) and Bid Schedules.
Support pre-bid activities: Prepare, coordinate and obtain approval for Licenses to Enter agreements; coordinate and obtain approval for Easement agreements; advertise RFQs for Architects, Surveyors, Roofing consultants, State Division of Fire Safety Third Party Inspectors, Geotechnical, Material Testing and Construction Observation consultants, Mechanical Testing and Balancing consultants and Commissioning consultants; review qualification submittals for responsiveness and completeness for Project Manager and Director review and action; notify architects and consultants of interview schedules; notify architects and consultants of project assignments; prepare, transmit and obtain approval of architect and consultant agreements and addenda.
Support bid activities: Advertise RFQs for General Contractors and sub-contractors; review qualification submittals for responsiveness and completeness for Project Manager and Director review and action; prepare, transmit and obtain approval of General Contractor agreements and change orders; issue Notices of Awards and monitor receipt of required certificates and
insurance documents from General Contractors.
Support construction activities: Issue Notices to Proceed, obtain bonding, Insurance Certificates, Builders Risk Insurance Certificates, Illegal Alien Certificates and Security Background Checks from General Contractors. Notify Business Services of Fixtures, Furniture and Equipment (FF&E) funding and breakdown. Obtain Project Manager approval of invoices and payment applications, evaluate payment requests against agreements and Purchase Orders for discrepancies, update the monthly project budget and cost report to reflect all architect, consultant, General Contractor and District expenditures, and input into Oracle all requisitions, Purchase Orders and releases. Manage all department transactions to include regular cycle checks, payments without invoices, reclassifications, intra-District charge forms, out-of-cycle checks, emergency checks and budget transfers. Respond to payment inquiries, surety
company inquiries, independent General Contractor audits, U.S. Department of Commerce inquiries and national trade publication inquiries.
Support close-out activities: Coordinate with project managers and issue Final Completion Certificates and notify staff; manage the claim process according to State of Colorado statute Advertise for Final Settlement; respond to all claims Respond to claimants regarding the process; withhold monies at Final Settlement; deposit checks with the Clerk of the Court; release monies upon receipt of Verified Statements of Release of Claims; respond to all payment inquiries. Coordinate with Project Managers and issue Final Acceptance letters and notify staff; monitor and receive from General Contractors Consent of Surety forms, kitchen equipment lists, as-built drawings, asbestos letters, then make final payment; monitor and receive from architects as-built drawings and asbestos letters, then make final
payment; coordinate with Project Managers and close all open Purchase Orders and withhold contingency funds during the warranty period.
Order office supplies, reconciles P-Card monthly reports, manages office mail and electronic and hardcopy filing of project documents.
Perform other related duties as assigned or requested.
Bachelor’s Degree in Business preferred, or equivalent experience
Three (3) years office management and accounting experience, preferably in a
Oracle skills preferred
Construction Project and Program Accountant
Accounting skills, including budgeting and finance
Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions.