Admin Assistant / Real Estate
Federal Home Loan Centers - San Diego, CA

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Federal Home Loan Centers is seeking high functioning Administrative Assistant.

  • Job Summary

Administrative Assistant performs varied secretarial, processing and administrative duties for senior management.

  • General Accountabilities

Composes and produces business correspondence and related materials

Guides the work of other staff who produce these materials.

Reviews and completes materials as authorized.

Organizes and compiles documents produced by others.

Ensures confidentiality and controls access to sensitive information.

Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

Serves as internal resource to administrators or staff on departmental and company procedures.

Researches information, as requested, and relays official interpretations.

Performs administrative duties associated with scheduling and coordinating meetings and planning events.

Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

Records and summarizes minutes for typing and distribution.

Researches and gathers data as needed.

Conducts preliminary analysis of data.

Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.

Coordinates preparation, development and production of major documents.

Oversees office operations.

Implements changes or enhancements to procedures to improve productivity, efficiency and service.
Supervises unit employees and/or intern workers, as assigned.

Schedules, assigns and prioritizes workloads by setting appropriate deadlines
Monitors employee performance on a regular basis.

Ensures timely completion of unit's work.

Performs other related duties as assigned or requested.

  • Job Qualifications

Minimum Education: Associate's Degree Combined experience/education as substitute for minimum education.

Minimum Experience: 2 Years

Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

Preferred Education: Bachelor's Degree

Preferred Experience: 3 Years

Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

  • Competencies

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.

Customer Service - Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.

Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.

Written Communication - Types rapid correctly, Writes clearly and concisely; Tdits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other's responsibilities.

Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Dependability - Follows instructions; Takes responsibility for own actions; completes tasks on time.

Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

  • Physical Demands

Occasionally required to sit; walk; use hands to finger, handle, or feel; to talk or hear; required to bend; lift light items (less than 25 pounds); type in a rapid and correct manner.

  • Work Environment

Downtown office location. Business casual atmosphere.

  • To Apply

Submit application, salary history and cover letter to email address above.


Indeed - 17 months ago - save job