Executive Assistant
Global Warranty Group - St. James, NY

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Global Warranty Group is a leading developer, marketer and administrator of Product Warranty (OEM) and Extended Service Contract Programs (ESC) through a wide variety of industries. GWG offers an impressive range of products, services and state-of-the-art technology that is engineered and customizable to meet the needs of any particular industry.

We are seeking an Executive Assistant who can provide a high-level of administrative support to all C-level executives by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling travel and meetings.


  • Route and in some cases create confidential and time sensitive material.
  • Prepare routine and advanced correspondence including letters, memoranda, and reports.
  • Perform, day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Maintain executive calendar(s) with information including but not limited to meeting and travel information.
  • Arrange and coordinate travel schedules and reservations.
  • Coordinate offsite planning meetings including site selection, contract negotiation, travel, room reservations, catering, presentations, audio/visual activities, social activities, etc.
  • File and retrieve corporate documents, records, etc.
  • Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Schedule appointments, arrange conference calls and coordinate and arrange meetings, including preparing agendas, reserving and preparing facilities and documenting and transcribing meetings as needed.
  • Provide backup for the following as needed:

--Greet scheduled vendors, customers, job applicants, and other visitors.
--Open, sort and distribute incoming correspondence, including faxes and emails.
--Prepare outgoing mail and correspondence, including faxes and emails.

  • Make copies of correspondence or other printed materials
  • Excellent time management skills with the ability to handle multiple priorities.
  • Positive role model in attitude, mentoring, dependability and performance.
  • Proven ability to stay focused and calm during times of high stress or ambiguity.
  • Relieve executive or other specified management of clerical work and minor administrative and business detail including but not limited to expense reports, etc.
  • Maintains a professional appearance and neat work area.
  • Other duties as may be assigned.

Essential Qualifications:

  • Bachelor's degree required.
  • Minimum of 5 years of progressively administrative experience or an equivalent combination of education and experience.
  • Ability to think critically and creatively.
  • Highly proficient with Windows based personal computers and Microsoft Office products such as Excel, Word, CRM, Power Point, etc.
  • Excellent written, verbal and electronic communication skills.
  • Self-motivated, committed to customers and employees, action oriented, results-driven with a positive attitude.
  • Excellent organizational and time management skills.
  • Detail-oriented with ability to multi-task and maintain a positive attitude in a fast paced environment.
  • Demonstrates a commitment to excellence and continuous improvement.
  • Employees returning to the workforce are encouraged to apply.

Additional Skill Requirements:

  • Active Listening: Giving full attention to what other people are saying, take time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
  • Time Management: Managing own time and the time of others.
  • Speaking: Talking to others to convey information effectively.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Coordination: Adjusting actions in relation to other’s actions.
  • Language Ability: Ability to read and interpret reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions.
  • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Global Warranty is looking for an Executive Assistance that is comfortable working in a small corporate organization with growth potential. Qualification requirements as an Executive Assistance are critical. Salary range is mid-30’s + benefits.