Administrative Assistant, Legal Department
Gordon and Betty Moore Foundation - Palo Alto, CA

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The Gordon and Betty Moore Foundation works to find and support the bold ideas that will create an enduring impact in environmental conservation, patient care and science.

Our approach
The opportunity to create lasting, meaningful change drives our team members and our approach to the work: we establish specific strategies based on input from experts in the sectors where we work, identify partners who share our goals and measure results along the way–all while making adjustments as needed. We build relationships and fund work in areas where we hope to make a significant impact, build and leverage knowledge within key fields and create networks intended to drive collaboration, learning and adaptation. We’re OK with failing, as long as we learn from our mistakes. And we know that working together expands our ability to drive meaningful change.

Our focus
We welcome ideas that map to the goals that we’re striving to reach–and the enduring impact that we’re working to create around the world and here at home.
We focus on work in the three areas that our founders are committed to improving: environmental conservation, patient care and science. In addition, we support land conservation and science learning in the San Francisco Bay Area, which has provided for the quality of life that Gordon and Betty have enjoyed with their family.

Foundation facts
*Headquartered in Palo Alto, CA
*$6 billion in assets
*Annual Foundation budget of nearly $300 million
*About 100 employees
*Three program areas
o Environmental Conservation
o Patient Care
o Science
*A San Francisco Bay Area Portfolio that focuses on these same issues locally

For more information, please visit

About the Department
The Legal Department provides strategic legal services to the Foundation’s administrative and programmatic teams. The Legal Department ensures Foundation compliance with applicable rules and regulations, and helps the Board, Leadership Team, and Program Staff achieve impact by providing solutions-oriented, high-quality, legal advice and counsel.

The Position
The Legal Department seeks an experienced Administrative Assistant to provide primary support for the General Counsel/ Chief of External Affairs and other members of the Legal Team. The position requires an individual capable of executing traditional Administrative Assistant/Executive Assistant tasks in a Legal environment. This position reports directly to the General Counsel and Chief of External Affairs.

*Provides primary administrative support for the General Counsel and Chief of External Affairs. Helps to maximize effectiveness by managing priorities, maintaining external contacts and ensuring deadlines are met.
*Provides administrative support for the Deputy General Counsel, Assistant General Counsel and Legal Analyst.
*Manage complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.
*Acts as a liaison for the General Counsel by responding to incoming communications, internal communications and determining appropriate action. Routes materials/information to appropriate individuals/groups.
*Assist with presentations, reports and document production. Proper preparation, emailing, mailing, and filing of legal correspondence to include letters, agreements, signature pages, and forms.
*Carries primary responsibility for maintaining all Foundation legal records. Responsible for creating and maintaining a system for the effective archival and retrieval of all records under the control of the Legal Department.
*Assists in scheduling and planning for meetings and events, such as staff and external meetings, trainings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, and drafting, preparing and disseminating materials.
*Participate in/or complete special projects as requested.
*Interact and co-ordinate with other Foundation teams on behalf of the Legal Department

Education and Experience

*Education: Bachelor’s degree required.
*10+ years of administrative experience in a legal environment
*Experience working in multi-department organization
*Experience working in law firm and/or corporate law department preferred; familiarity with legal terms.
*Proficiency in technical systems and programs (e.g. Microsoft applications, database management) including proficiency in Windows 7 and Microsoft Office 2010, and experience with PowerPoint and Excel.
Competencies and Attributes
*Exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.
*Excellent written and verbal communication skills including formalities, cultural sensitivities, grammar, spelling and punctuation.
*High level of professionalism
*Ability to exercise discretion and maintain confidentiality when dealing with sensitive information.
*A collaborative, enthusiastic, proactive and adaptable nature is essential given the extent to which this position interacts with the Foundation’s Leadership Team, colleagues and external stakeholders.
*Able to anticipate and proactively address the needs of the General Counsel and Legal Department staff.
*Ability to provide courteous and responsive support, while balancing the need to adhere to legal requirements and Foundation policy.
*Flexibility and willingness to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.
*Ability to multitask and adapt to changing priorities, work under pressure, and meet deadlines.
*Process management, operation, organization, and time management skills; strict attention to detail.
*Possesses professional etiquette, self-discipline, ability to work independently, strong decision-making abilities, and good judgment.

Desired Behavioral Characteristics

The following behaviors are the hallmarks of our culture and characterize how we strive to do our work with each other and our partners:

*Practice courageous conversations
*Build trusted relationships
*Move with speed
*Build high-performing teams
*Focus on what matters
*Take smart risks
*Plan outcomes, learn and adapt

Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process
To apply, please visit our careers page at _ to submit your cover letter, resume and application, including salary history.

Applicants must be legally authorized to work in the United States.

The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.

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About this company
The Gordon and Betty Moore Foundation works to find and support the bold ideas that will create an enduring impact in environmental...