Adminstrative Assistant
Grand Junction Design - Raleigh, NC

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Position Overview: Administrative Assistant to Management

We are seeking an exceptionally talented, motivated Administrative Assistant with a proven track record to join our team and share our passion for excellence. This job requires experience with EXCEL and MS Word. Compensation for this position is $17.25 per hour for full-time

Job Description:

  • Manage the company calendar by coordinating all parties' agendas, confirming and entering appointments, and making certain he is adequately prepared prior to each appointment.
  • Answer the multi-line phones with a professional demeanor that demonstrates your understanding that you are the first point of contact for all clients, vendors, associates, etc. when calling

Constant Artists and, therefore, a critical representative to the organization.

  • Prioritize, place, receive and screen internal and external calls; set up rolling phone calls.
  • Arrange and book all domestic and international travel and hotel arrangements for the company and any required third parties; revise as needed; liaise with outside travel agent when appropriate.
  • Write or proof general correspondence, proposals, presentations and other text as requested for the entire Constant Artists team.
  • Assess and prioritize all issues that require the attention of the company.
  • Perform general office duties including but not limited to handling incoming mail, filing, photocopying, faxing and maintaining files and records.
  • Initiate processes to improve efficiency and timeliness of internal and external communications (we will train).
  • Develop and administer follow-up system for the company correspondence, including conducting research, preparing, drafting and tracking responses.
  • Maintain strict confidentiality of highly sensitive financial, employee and personal information; exercise discretion and judgment in all situations.
  • Maintain composure under stressful conditions and handle complex problems with minimal supervision.
  • Possess superior and concise communication (written and verbal) and organizational skills.
  • Handle issues and contracts with outside vendors in a professional and timely manner.

Job Requirements:
An ideal candidate will have the following:

  • HS Diploma Required
  • The ability to establish priorities and adapt as they change
  • Initiative with regard to problem solving and anticipating the company needs