Acquisition and Assistance Specialists (6)
IAP World Services, Inc. - Washington, DC

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Opportunity in Washington, DC

The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAP World Services Inc., (IAPWS), to recruit and hire qualified individuals for the following position:

Title: Acquisition and Assistance Specialists (6)
Office of Acquisition and Assistance (GH/OHA, GH/HIDN and GH/PRH)
United States Agency for International Development

Application Deadline: Open Until Filled

Introduction

The incumbent serves as an Acquisition and Assistance Specialist (A&A Specialist) in the Management Bureau, Office of Acquisition and Assistance (M/OAA) and is responsible for performing pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Global Health Bureau and the Agency. Requirements of the contracts, grants, cooperative agreements, and inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs funded by USAID and/or the President’s Emergency Plan for HIV/AIDS Relief (PEPFAR) initiative.

Major Duties and Responsibilities

A&A Specialist will be responsible for providing the full range of pre and post-award contract and assistance functions for large competitive acquisition and assistance actions on the order of major systems. Duties will include but are not limited to: acquisition planning for highly-complex acquisitions; development of RFP/RFA packages and approvals and notices necessary to release RFP/RFA packages; effectively guiding technical and cost evaluation teams in a competitive source selection environment; conducting contract and agreement negotiations, cost/price and cost realism analysis, proposal evaluation and contract/agreement award, as well as a multitude of related acquisition and assistance actions, as the situation may necessitate, all while maintaining a tight milestone schedule.

Procurement Program Planning Work – The incumbent develops long range plans for new or existing complex programs. Responsible for procurement planning activities in assigned organizations, which may include reviewing and clearing project papers and representing M/OAA at program planning meetings. Identifies within assigned major program(s) those significant services, components, and equipment to be acquired by contract, grant, cooperative agreement or inter-agency agreement. Develops objectives for the program in terms of competition and price range, and constructs the contractual or assistance vehicle, which includes the use of pricing arrangements, subcontract/subgrant policies, set-aside policies, and similar considerations. Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules, and keeps M/OAA management informed of anticipated workload demands. Anticipates problems and provides advice to project personnel on effective implementation and time frames required. Serves on project design committees as needed. Serves as advisor to program officials of the acquisition and assistance instruments to be used and assists in the review and approval of statements of work (SOWs) and/or program descriptions (PDs) as needed. Provides counseling and training to new project/technical staff on USAID regulations and policies and FAR and other statutory regulations. Collaborates in the development of evaluation criteria. As an A&A Specialist, incumbent will share expertise in all aspects of acquisition and assistance work with other A&A Specialists in the division for major programs and/or highly complex procurements.

Negotiates Procurement of Products and Services Using a Variety of Contract and Agreement Types – Incumbent will use varying acquisition and assistance methods and types to procure large, complex, and significant services, systems, and programs sometimes in instances where little or no precedent exists. Serves as lead negotiator responsible for significant programs or major procurements, which may include several types of instruments. Plays a major role in the negotiation strategy, in coordinating the strategy with the negotiation team, and leading the negotiations which are conducted with contractors/grantees to develop the contract/grant prices and terms. Prepares the award documents and recommendations for award. Negotiations include prices, terms, special conditions and amendments.

Contract and Agreement Compliance Review – Conducts in-depth compliance review and evaluation of complex contract and agreement actions requiring higher-level review and approval. Responsible for contract administration sufficient to ensure contract terms and conditions are met and that the contractor delivers the required goods or services in a timely manner. Responsibilities typically include approval of changes to incremental funding, review of rate and cost adjustments, redirection of effort, coordination of time extension, incorporation of change orders, preparation of show cause letters, cure notices and/or stop work orders as well as contract or agreement closeout. Advises technical office counterparts and contractors on their administration responsibilities contained in the contract or agreement. Evaluates the adequacy of the contractor/grantee’s business management systems for areas such as personnel compensation and financial management. Ensures the contractor’s compliance with Cost Accounting Standards and Requirements. Performs work associated with the analysis of automated contracting systems, or providing advice and guidance on procurement and assistance issues including procurement using small/disadvantaged businesses and/or local organizations. Occasional travel may be required.

Reviews include all types of contracts (fixed price, cost-reimbursement type contracts, fee determination, incentive provisions, escalation provision, etc.) and agreements (grants, cooperative agreements, etc.) for the procurement of services, equipment and supplies. Prepares comprehensive reports and recommendations to managers as a result of the reviews.

Prepares Acquisition Plans and RFPs/RFAs and Conducts Cost and Technical Proposal Analysis – Develops innovative acquisition plans, source selection plans, and contract/agreement terms, conditions, or financial arrangements that serve as models for future complex acquisitions in accordance with Agency policy and regulation. Prepares solicitation documents. Performs detailed analyses of all elements of cost in offeror proposals. Determines the competitive range and prepares defensible justifications when required. Conducts pre-proposal conferences with prospective offerors to arrive at a clear understanding of what is required under the proposed contract or agreement. Obtains appropriate data from business and technical officials. Prepares necessary modifications/amendments to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract/agreement clauses or subcontracts/subgrants. Explores innovative approaches to arrive at an equitable contract/agreement arrangement. In the absence of meaningful cost and price information, develops creative approaches to developing the necessary comparative data.

Conducts Policy Research, Analysis and Interpretation – Recommends new or improved contracting/assistance policies in a functional area of procurement, e.g., pre-award or price/cost analysis, including responsibility for formulating guidelines, implementing new developments, and providing policy interpretation to subordinate acquisition and assistance activities. Responds to protests by researching and developing necessary analysis, documentation, and history. Works with the GC in preparing the Agency’s position and Contracting Officer reports to support the Agency’s defense for protests to the GAO. Provides ongoing technical advice and recommendations to both contracting and technical personnel. Recommends and implements acquisition and assistance policies to ensure consistency in implementation.

Performs other duties as assigned. All actions of the A&A Specialist will be subject to review and final approval of the responsible Contracting/Agreement Officer or his/her designee.

CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER
EXPERTISE REQUIRED. The contractor must have:

Knowledge Required by the Position – The position requires knowledge of acquisition and assistance principles, laws, regulations, policies and procedures applicable to pre-award and post-award actions sufficient to procure and/or administer contracts or agreements for major development, testing, production, or provision of services. Familiarity with business strategy and program or technical requirements is required sufficient to perform or direct in-depth evaluations of the financial and technical capabilities, or the performance, of the contractor/grantee.

Education/Experience Required for the Position:

A bachelor’s degree from an accredited college or university authorized to grant baccalaureate degrees AND at least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, public administration/policy, evaluation, quantitative methods or organization and management (this requirement can be obtained within the degree or in addition to the degree) AND at least five (5) years of progressively responsible professional experience in acquisition and assistance functions.

OR

A master’s degree from an accredited college or university authorized to grant baccalaureate and masters’ degrees AND at least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, public administration/policy, evaluation, quantitative methods or organization and management (this requirement can be obtained within the degree or in addition to the degree) AND at least four (4) years of progressively responsible professional experience in acquisition and assistance functions.

Other Skills Required for the Position:

  • Demonstrated knowledge of federal contracting and assistance principles, laws, statutes, Executive Orders, regulations and procedures.
  • Federal Acquisition Certification in Contracting (FAC-C) Level I certification is preferred.. Applicants who demonstrate that they have taken all of the courses required for FAC-C Level I certification by submission of all applicable course completion certificates are considered to be FAC-C Level I certified for the purposes of this solicitation.
  • Demonstrated successful past performance in the areas of communications, teamwork and interpersonal skills.
  • US Citizenship required with ability to obtain Secret Security Clearance.

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at www.iapws.com. Candidates meeting the requirements for the position will be required to provide a USAID 1420-17 Contractor Employee Biographical Data Sheet to document employment and salary history.

CAMRIS and IAP are Equal Opportunity Employers EOE M/F/D/V


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