Editorial Project Coordinator
IAS-USA, San Francisco, CA
A health care professional education organization is seeking an Editorial Project Coordinator with excellent project coordination, copyediting and proofreading, and communication skills to work on materials for its treatment guidelines papers, live and online continuing medical education (CME) courses, webinars, peer-reviewed journal, course slides, and other editorial projects as assigned.
Responsibilities may include but are not limited to:
- Produce educational materials for physicians with balanced content and a high level of editorial quality while meeting project deadlines.
- Correspond with authors, editorial board members, and peer reviewers to coordinate project review stages, arrange conference calls, and coordinate schedules for meetings, etc.
- Coordinate the work of freelance contributors, including graphic and layout artists, medical writers and illustrators, and transcriptionists.
- Copyedit manuscripts for grammar, syntax, punctuation, and adherence to organization and style guidelines.
- Incorporate and reconcile corrections and changes to manuscripts at different stages of production.
- Proofread page layouts through successive stages, using standard proof marks to indicate corrections.
- Proofread a variety of manuscripts and other documents submitted by staff, prioritizing requested deadlines based on workflow.
- Verify and format in-text citations and reference lists for articles and other documents.
- Prepare responses for permissions requests and maintain permissions files.
PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE MINIMUM QUALIFICATIONS.
- BA or BS degree.
- Minimum of 3 years of editorial experience in a medical journal publishing environment.
- Understanding of CME, experience with biomedical content, and knowledge of AMA Manual of Style.
- Outstanding written English skills with detailed attention to accuracy of facts and documentation of sources.
- Experience in MS Word, Adobe Acrobat, Excel, PowerPoint, Outlook, and web-based research.
- Demonstrated ability to work with minimal supervision, prioritize tasks, and meet deadlines.
- Strong communication and interpersonal skills; must be able to communicate with respect and discretion with staff, vendors, and a faculty of researchers and physicians.
- Ability to follow direction and desire to learn organization procedures.
- Demonstrated interest and familiarity with HIV/AIDS, HCV, and other viral infections.
-Experience copyediting and proof marking using Word Track Changes and Adobe Commenting Tools preferable.
- Experience with graphics software and working with commercial printers/mail houses desirable.
- Experience with fundraising and grant writing a plus.
How to Apply
Applications should be submitted via email and include "Editorial Project Coordinator" in subject line. PASTE ALL INFORMATION WITHIN THE BODY OF EMAIL; ATTACHMENTS WILL NOT BE OPENED. APPLICATIONS WITH ATTACHMENTS WILL NOT BE CONSIDERED. No calls please!
Applications MUST include the following:
1. Cover letter: 50 WORDS OR LESS about your qualifications and applicable experience
3. Minimum salary requirements
4. Minimum of 3 PROFESSIONAL references
Annual salary range: Mid-$30s, DOE; plus full benefits including health, dental, vision, and retirement
The mission of the IAS–USA is to improve the treatment, care, and quality of life of persons with HIV, HCV, or other viral infections through balanced, relevant, innovative, and state-of-the-art education for practitioners who are actively involved in medical care. Activities include a bimonthly biomedical journal, conference publicity and registration materials, online educational programs, treatment guidelines written by expert consensus panels, informational pocket cards, and the organization's website. The office is located in the Financial District of San Francisco.