Administrative Coordinator
IDS North America - Lakewood, CO

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Administrative Coordinator

Company description: Ingegneria dei Sistemi S.p.a (IDS) is an engineering systems technology company based in Italy, providing research and innovation in the field of radar technology and particularly ground penetrating and slope monitoring radar systems. The IDS group employs a team of more than 450 highly trained professionals, and operates in more than 20 countries worldwide. (

IDS’s North American subsidiary, IDS North America, offers a complete range of ground penetrating radar (GPR), borehole and interferometric radar products for use in mining, civil engineering, transport, geological and archaeological applications through its head office in Montreal (Canada) and its US Subsidiary in Denver (Colorado).

POSITION: The Lakewood office is seeking an efficient and experienced Administrative Coordinator.

SALARY RANGE: $37.000 yearly

ROLE & RESPONSIBILITIÉS: The candidate’s role is to support the company’s sales and technical staff which includes, but is not limited to, the following tasks:

1.) Coordinate and support activities of technical staff:
a.) Assist in maintaining and tracking schedule of site visits
b.) Assist in tracking support plan agreements and interventions
c.) Assist in tracking spare and warranty parts
d.) Tracking all costs and expense reports associated with these activities.

2.) Manage the documentation and scheduling of domestic and international shipments (US Customs experience a plus)

3.) Track inventory

4.) Cost and document control and tracking

5.) Manage Customer Relationship Management (CRM) system

6.) Administrative functions:
a.) Respond to general inquires
b.) Filing
c.) Parts inventory and ordering
d.) Manage daily office operations (utilities, mail, general)

EXPERIENCE: Must have a minimum of 3-5 years’ experience in an administrative and/or project coordination position.

REQUIREMENTS: Candidates must demonstrate:

i) Excellent interpersonal and communication skills
ii) Proven multi-tasking skills and attention to detail
iii) Strong organizational and time management skills
iv) Proficient in Microsoft Office Suite
v) Understanding of OSHA regulations
vi) Knowledge of CRM software is a plus

Please include at least three professional references as well as a cover letter that addresses your availability and experience with resume submittal.