I Managed and maintained the OAR’s Conference Center for more than 150 meetings per year.
•Coordinated the planning and implementation of meetings for Senior Staff.
•Served as senior Travel Logistical liaison for the President’s Advisory Council on AIDS.
•Composed correspondence, memos, letters, and briefing material for annual conferences.
•Negotiated contracts with vendors in the NIH Procurement office, conferences, shipping supplies and computer software packages in compliance with DHHS Federal Regulations and The Office of AIDS Research Standard Operating Procedures.
•Monitored and controlled the Alchemy Retrieval Database, a correspondence and central filling system that track correspondence and documents received by and developed in the office.
•Analyzed all scientific documents in the Office of AIDS Research and made recommendations or concur with classifications and cross-reference.
•Served as primary assistant to the computer specialists.
•Provided technical support to 40 users on Basic Computer Applications.
•Trained senior and support staff on the functions and operations of the Alchemy Database.
•Provided overall administrative assistance to three Senior Program Analysts, one Budget Analyst, and one Program Coordinator.
•Prepared various reports and briefing material using a variety of software applications.
•Assembled, pack, and transmitted items using the Electronic On-line FedEx Website
•Created a directory database that stored names, addresses, etc.
• Administered the shipment of items going beyond National Boundaries. – more...
•Scheduled and maintained conferences between supervisors and staff using MS Outlook.
Used the On Time Calendar Program to develop up-to date calendars and weekly reports to be submitted to the Director’s Office.
•Served as lead payroll official, kept inventory of all Earnings and Leave Statements, along with all requests for leave.
•Prepared and filed confidential documents for employees.
•Coordinated office moves for 45 individuals – less