Executive Assistant to the CEO
Jewish Family Service of San Diego - San Diego, CA

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Position Title : Executive Assistant to the CEO

Organization : Jewish Family Service of San Diego

Position Type : Full-time, exempt

Standardized Benefits : Benefits for this position include a 401(k) plan, medical, dental and vision coverage, flexible spending accounts, life insurance and generous holiday benefits.

Position Overview
The Executive Assistant provides high-level administrative support to the CEO, which can include these specific tasks, duties, and responsibilities:

  • Consistently and accurately managing the CEO’s daily schedule of meetings, including logistics, agendas, any preliminary research, and preparing briefing packages/talking points
  • Scheduling and coordinating Board and Committee meetings, including creating agendas, producing materials, and transcribing minutes
  • Consistently and accurately processing and handling highly sensitive materials in a confidential and timely manner
  • Composing correspondence and other complex documents in a consistent, accurate, and timely manner
  • Conducting follow-up from meetings and conversations; maintaining contacts and database entries
  • Coordinating any communications that go through the CEO’s office
  • Anticipating the needs of the CEO and successfully managing daily operations of the executive office
  • Planning and coordinating special events (e.g., donor luncheons, vendor meetings)

Position Requirements
In addition to a minimum of five years of experience supporting a senior executive, the ideal candidate will have or be:

  • Bachelor's degree in a relevant field
  • Highly organized, detail-oriented, professionally mature, highly motivated, and able to work effectively with internal and external partners
  • Excellent verbal, written, and interpersonal communication skills as this position will be a first point of contact for donors, Board members, and Agency partners
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong analytical and anticipatory skills
  • Highly detail-oriented with demonstrated ability to multi-task, manage files, calendars, meetings and events
  • Flexibility in responding to unanticipated situations
  • High degree of work ethic and willingness to take ownership for a wide range of responsibilities
  • Ability to maintain confidentiality, professionalism, and discretion
  • Ability to work effectively in a fast-paced dynamic work environment

Contact Information
To be considered, please submit your cover letter (including salary requirement) and resume. Please, principals only. Please, no follow-up phone calls or emails.

About Jewish Family Service of San Diego
Jewish Family Service is a comprehensive human service organization serving the entire San Diego community and Coachella Valley. The agency serves over 35,000 people annually and offers programs and services in the following areas: Adoption; Case Management; Counseling; Crisis Services; Family Violence Prevention and Support; Jewish Connections; Refugee Resettlement; Older Adult/Senior Services; Parenting, Youth & School-based Services; and Training/Education. Discover why Jewish Family Service is One Source for a Lifetime of Help at www.jfssd.org.

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