Assistant Property Manager/Office Administrator
Kearny Real Estate Company - San Diego, CA

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Under the supervision of the Asset and Property Manager, the Office/Assistant Property Manager provides support to a small team of commercial property and asset managers, assist in the marketing and management of a commercial office building and the running of the company's office.

Primary Responsibilities -

  • Make sure that the office is open and running at 8:00 a.m. each morning of operation
  • Provide all means necessary to keep office running in an orderly and professional manner
  • Maintain supervision of all computer systems as needed with assistance of contracted technical support
  • Assist all other office activities as needed
  • Office administration duties include drafting letters and notices, answering proposals and RFP's, drafting letters of intent, completing lease abstracts, rent collections, plus maintain organized lease and property files
  • Complete special projects
  • Provide support for marketing, exhibits, aerials, renderings, etc.
  • Coordinate with legal regarding word processing of contracts
  • Conduct regular property inspections and arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in management services or lessee's agreement
  • Prepare three day notices, and track the eviction process
  • Contract for services for security, maintenance, and grounds keeping personnel and assist with the bidding process for capital and scheduled maintenance items
  • Oversee and issue maintenance requests
  • Assists in the preparation of budgets, CAM reconciliations, client financial statements and reports on status of properties
  • Handle details of move-ins and move-outs including market-ready preparations and processing security deposit refunds
  • Assists in the resolution of Accounts Receivable issues
  • Assists with supervision of building staff
  • Code bills to be paid and process through accounts payable

Job Qualifications -

  • Bachelor's degree (B.A.) from four-year college or university; or minimum four years related experience and/or training; or equivalent combination of education and experience.
  • A minimum of TWO YEARS property management experience
  • California Real Estate License preferred
  • Proficiency with Microsoft Office (Word, Excel, Outlook), PageMaker, Adobe or similar products used in creating exhibits logos and presentations
  • MRI knowledge a plus

Compensation -
Salary commensurate with qualifications and experience
Full benefits including health, 401k, etc.

Indeed - 7 months ago - save job
About this company
Kearny Real Estate Company, founded in 1993 and headquartered in Los Angeles, with offices San Diego, is a partnership of experienced real...