Assistant Property Manager/Office Administrator
Kearny Real Estate Company - San Diego, CA

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Under the supervision of the Asset and Property Manager, the Office/Assistant Property Manager provides support to a small team of commercial property and asset managers, assist in the marketing and management of a commercial office building and the running of the company's office.

Primary Responsibilities -

  • Make sure that the office is open and running at 8:00 a.m. each morning of operation
  • Provide all means necessary to keep office running in an orderly and professional manner
  • Maintain supervision of all computer systems as needed with assistance of contracted technical support
  • Assist all other office activities as needed
  • Office administration duties include drafting letters and notices, answering proposals and RFP's, drafting letters of intent, completing lease abstracts, rent collections, plus maintain organized lease and property files
  • Complete special projects
  • Provide support for marketing, exhibits, aerials, renderings, etc.
  • Coordinate with legal regarding word processing of contracts
  • Conduct regular property inspections and arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in management services or lessee's agreement
  • Prepare three day notices, and track the eviction process
  • Contract for services for security, maintenance, and grounds keeping personnel and assist with the bidding process for capital and scheduled maintenance items
  • Oversee and issue maintenance requests
  • Assists in the preparation of budgets, CAM reconciliations, client financial statements and reports on status of properties
  • Handle details of move-ins and move-outs including market-ready preparations and processing security deposit refunds
  • Assists in the resolution of Accounts Receivable issues
  • Assists with supervision of building staff
  • Code bills to be paid and process through accounts payable

Job Qualifications -

  • Bachelor's degree (B.A.) from four-year college or university; or minimum four years related experience and/or training; or equivalent combination of education and experience.
  • A minimum of TWO YEARS property management experience
  • California Real Estate License preferred
  • Proficiency with Microsoft Office (Word, Excel, Outlook), PageMaker, Adobe or similar products used in creating exhibits logos and presentations
  • MRI knowledge a plus

Compensation -
Salary commensurate with qualifications and experience
Full benefits including health, 401k, etc.


About this company
Kearny Real Estate Company, founded in 1993 and headquartered in Los Angeles, with offices San Diego, is a partnership of experienced real...