SUMMARY: Responsible for the accounting of all cash accounts of Keeneland, including Admissions, Gift Shop, Parking, Programs, Ticket Office, all aspects of the money room (cash vault) operations, the accounting of all assets, ordering, receipt, distribution, and balancing of cash and staffing on a daily basis. Handle cash transactions during the Sales, including foreign currency. Assists the Money Room Manager with providing mutuel clerks with cash on a timely basis and responsible for the accuracy of the daily cash flows in and out of the money room. Ensures that all necessary internal controls are in place and followed. Prepares daily reconciliations and submits financial reports to the Controller and Finance Department. Assists with the management of the money room as Keeneland’s bank for all cash accounts for all departments;
- Ensures that accurate deposits are made in an orderly and timely fashion;
- Provides assistance to mutual clerks as needed;
- Follows established control procedure to ensure the proper accounting and safeguarding of the money room assets;
- Makes recommendations to improve controls as needed;
- Reconciles cash disbursements and receipts daily and provides financial reports to finance. Uses CHRIMS system to balance money room assets (cash, cross cash, account wagering, outs, and bankroll);
- Assists the Money Room Manager with the amount of money sent to each division;
- Assists the Money Room Manager in preparation of currency/coin bags for mutual clerks daily use;
- Assists the Money Room Manager with ordering correct money denominations to accommodate Mutuels and other departments within the organization including: Program Dept., Admissions and the Gift Shop;
- Assists the Money Room Manager with the control of the movement of cash in and out of vault;
- Assists with deposit verification and preparation for other departments as required;
- Ensures accurate daily settlements with all Kentucky and guest tracks. Oversees correction and remittance of settlement payments;
- Prepares weekly pari-mutuel tax reports;
- Prepares and submits TVG monthly billing report for reimbursement;
- Assists the Money Room Manager with the reconciliation of clerks on a daily basis. Administers clerk overages and shortages and oversees payouts and collections, respectively;
- Assists the Money Room Manager for daily staffing needs of Money Room personnel (Division Heads and Counters);
- Supports United Tote with: BAM adjustments, Tote buys, and claim releases;
- Balances Money Room assets with CHRIMS and investigates and reconciles differences with United Tote data;
- Assists the Money Room Manager with preparation of Armored Car schedules, receives and verifies proper delivery of cash from armored car;
- Assists the Money Room Manager with the daily inventory of money thus providing maximum operational procedures;
- Maintains security of vault and controls access of personnel to vault;
- Periodically close vault, Money Room and Mutuels Department operations during simulcasting/ITW;
- Assist Controller with audit assistance ,surprise cash counts, inventory controls, cash accounting procedures, etc.;
- Assure compliance with all State and Federal laws regarding the reporting of cash transactions;
- Other duties may be assigned;
Assist the Money Room Manager with the supervision of Division Heads and Counter Employees in Mutuel Department. Responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Other responsibilities include training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints, and resolving problems.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor of Science in accounting or finance. Minimum of at least 4 years of relevant experience and/or training. Additional relevant experience in a banking or race track Mutuels or money room position may be substituted for the education on a year-for-year basis. Strong computer skills required, PeopleSoft experience preferred.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to employees, top management and public groups.
Ability to apply financial mathematical concepts to solve various equations and develop forecasting cash requests.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
Kentucky Horse Racing Commission License.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee frequently is required to stand, sit, and talk or hear. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and risk of electrical shock. The noise level in the work environment is usually moderate.