Office Manager/Bookkeeper
Kelly & Lemmons, PA - Saint Paul, MN

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Office Manager

Kelly & Lemmons is a small law firm consisting of 7 attorneys and 6 staff. We are located in Oakdale, Minnesota.

We are seeking an experienced person to run the office, support the Attorneys and staff, while maintaining the billing and accounting systems. This person will be required to handle many responsibilities at the same time. The candidate must also be exceptionally organized, detail orientated and a motivated self starter. This person should be able to maintain a positive attitude, be reliable, and have excellent interpersonal skills.

Required Qualifications:

  • 5 years experience in Office Management
  • BA or Associate Degree preferred but not required
  • TABS/APS/GLS Legal systems knowledge helpful
  • Organizational and communication skills
  • Advanced Microsoft office skills, especially Excel
  • Strong technical knowledge of accounting
  • IT and problem solving experience preferred
  • Ability to travel between offices
  • Pass a Criminal and Credit background check

Job Duties:

  • Cash management, budget monitoring and bank reconciliations
  • Full responsibility for monitoring of WIP and billing preparation
  • A/R – including some collection work
  • A/P – including preparation of 1099’s
  • Preparation of journal entries, reconciliation of accounts, monthly/year end closing
  • Generation of monthly and annual financial statements and reports
  • Meet with Partners to present and discuss financial reports
  • Sales and Use tax preparation and reporting
  • Payroll through web-based processor and preparation of G/L entries
  • HR duties for employee records/insurance and benefits
  • Prepare budget and cash flow reports
  • Prepare yearend reports used in the preparation of Corporate Taxes by the CPA
  • Troubleshoot technology related or facility related issues and resolve them
  • Manage the purchase and maintenance of office supplies and equipment
  • Negotiate and manage contracts with vendors
  • Complete special projects as requested

We offer a competitive compensation and benefits package. Please send your resume and salary requirements to Colleen Hermes


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