Administrative Assistant
Lanai Community Health Center - Lanai City, HI

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Provide administrative support to Medical Director and LCHC
Health Center staff as needed. Duties include general clerical and
project based work. Project a professional image through inperson
and phone interaction. Must adhere to strict confidentiality
policies, HIPAA laws, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides administrative support and general clerical duties for the Medical Director. Duties include, but are not limited to:
o Manage Medical Director’s calendar, ensuring coordination between clinical and non-clinical calendars.
o Responsible for the organization and maintenance of all Medical Director’s filing systems, electronic and hard copy.
o Assists in preparation of the Provider’s Schedule and arranges their travel accommodations and housing.
o Coordinates meetings for health center as needed, including but not limited to clinical team meetings, clinical staff meetings, etc.
o Arranges and coordinates travel for Medical Director and other health center staff as needed.
2. Responsible for supporting the Finance Department as needed in ordering of supplies, etc., in accordance with LCHC policies and procedures; Research, price, and purchase office furniture and supplies.
3. Pick and drop off mail at admin office; open and distribute correspondence/mail; signs for and distribute UPS/Fed Ex/Airborne packages.
4. Coordinates with the LCHC Events Manager clinic operations schedule and times for company sponsored events.
5. Creates and modify documents using Microsoft Office, Excel, Publisher and PowerPoint.
6. Participates in staff meetings and conferences and attends all training sessions as assigned.
7. Provide assistance to LCHC Executive Assistant, as needed and requested.
8. Support Health Center staff in assigned project based work.
9. Provide support to other Health Center staff as needed, and as time permits.
10. Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS
 Excellent organization skills and ability to keep others organized.
 Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
 Knowledge of Microsoft Office and telephone protocol.

EXPERIENCE AND EDUCATION:
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.
 High school diploma or equivalent required
 Prefer 1-3 years of experience in a health care environment

WORKING CONDITIONS
Working conditions are normal for an office in a medical environment.

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

MATHEMATICAL SKILLS
Ability to perform basic math skills, such as add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER QUALIFICATIONS
 Person of mature character, sound judgment and a caring nature
 Person knowledgeable and understanding of the diverse cultural appropriateness of the individuals and families in the community
 Has a desire to serve and benefit the community
 Able to communicate clearly and tactfully with others, prepare written reports and other necessary communications in a professional manner
 Good interpersonal skills, able to accept criticism and desires personal growth
 Able to be flexible, pleasant, kind, takes initiative, etc.
 Resident of Lana'i preferred. Bilingual in Filipino dialect preferred but not required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

There are risks which require the use of special safety precautions and/or equipment, e.g., working with contagious diseases or hazardous chemicals, etc. All OSHA protocols must be followed, especially MSDS and blood-borne pathogens protection.

HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA):
In accordance with HIPAA regulations, all patient information will have restricted access and be handled in a confidential manner at all times. Access to Patient Information shall be limited to only those persons needing such information in order to perform the specific duties of their job (such as direct patient care, patient billing or quality assurance review.)

Whenever possible and reasonable, physical documents will be covered and/or kept from sight of all persons not directly involved in a patient’s activities (such as described above). When accessing Patient Information via computer, take appropriate steps to ensure that your screen is not easily visible to other patients and non-involved employees. Whenever you are not in your work area, take steps to ensure that no patient information is left unattended.


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