Executive Assistant/Office Manager
LBJ Infrastructure Group LLC - Dallas, TX

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Position Summary:

The individual in this position will be responsible for ensuring the efficient functioning of the LBJ administrative offices and managing all administrative functions supporting the Chief Executive Officer.

Position Responsibilities:

Office Management:

  • Assigns and regulates clerical and secretarial functions. Delegates responsibilities among the administrative staff and ensures that no staff member is overloaded with work.
  • Trains and orients new employees about office policies, procedures and equipment.
  • Ensure that there is an adequate supply of stationery and proper equipment for the functioning of the office.
  • Designs filing systems and ensures that these systems are up to date.
  • Maintains the office administrative budget and record all expenses
  • Responsible for coordinating travel arrangements through travel agent for management staff.
  • Responsible for coordinating meeting arrangements.
  • Administrative duties as assigned.
  • Log and track invoices through approval process.
  • Gather information on updates & timelines & distribute the data
  • Log questions & concerns from the public and/or other stakeholders
  • Coordinates archiving of the data with applicable Document Control.
  • Works with Corp. Affairs Dir.to schedule, organize and/or facilitate public meetings..
  • Prepares monthly board of directors reports & other key reports, including graphs.
  • Assist in updating databases of key stakeholders, corridor constituents & facility users.
  • All other duties as assigned.

Qualifications:

  • Detail oriented
  • Able to handle multiple priorities and function with frequent interruptions
  • Ability to organize and prioritize projects and systems such as files, office supplies
  • Able to work in a positive manner with internal and external personnel at all levels.
  • Team player

Desirable experience required:

  • 10 to 12 years experience as Executive Assistant/ Officer Manager.

Please submit your resume, cover letter and compensation expectations as part of your application for this role.


About this company
The LBJ Infrastructure Group (LBJIG) is fortunate to work with a number of local contractors involved on the LBJ Express project. This...