Organ Recovery Coordinator
LifeShare Transplant Donor Services of Oklahoma, Inc. - Oklahoma City, OK

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LifeShare Transplant Donor Services of Oklahoma

Job Title: Organ Recovery Coordinator
Reports To: Director of Organ Recovery
Work Schedule: Full-time with extensive on-call duties
And variable office time
Exemption Status: Exempt

GENERAL STATEMENT (Summary of Duties and Responsibilities):

The Organ Recovery Coordinator is responsible for coordination of all activities associated with the recovery and utilization of organs for transplantation. This includes fulfilling an extensive on-call schedule, responding to initial donor referrals, evaluating potential donors, obtaining family consent, completing medical/social history forms, donor management, allocating organs, and responding to organ offers from distant OPO’s.


1. Licensed Registered Nurse, or Physician’s Assistant, or Bachelors degree in biological
sciences or related health field required.

2. Two years in health care preferred. Two years critical care experience preferred.

3. Strong organizational and personal skills required.

4. The ability to work effectively with a variety of medical professionals including
community donor hospitals and organ transplantation centers required.

5. Self-motivated and possess the ability to meet the requirements of a demanding call
schedule required.

6. Strong interpersonal skills and the ability to work both independently and as part of a
team required.

7. Proven ability to handle highly stressful situations in a calm and efficient manner.


1. Rotates 24-hour call to respond to donor referrals from local hospitals and other organ
procurement organizations (OPO’s).

2. Evaluates and screens potential donors, according to established criteria of LifeShare
Transplant Donor Services of Oklahoma (LifeShare) affiliated transplant programs and
procurement organizations. Such initial screening will involve consultation with the
Medical Director and/or other Transplant Physicians/Administrator on call.

3. Provides the option for organ and tissue donation to next-of-kin and obtains written,
informed consent and medical/social history when appropriate.

4. Plans and coordinates donor medical management to optimize organ function.

5. Coordinates all aspects of multi-organ recovery including physician/team
transportation, OR scheduling, and staffing.

6. Directs allocation of donated organs in accordance with local and national organ
sharing policies.

7. Responds to organ offers from distant OPO’s.

8. Maintains complete and accurate records regarding organ donor, organ allocation, and
imported organs. Completes case folders, forms, and letters as required by LifeShare
Transplant Donor Services of Oklahoma, with special attention to accurate and
thorough medical/legal documentation.

9. Actively seeks information pertinent to current donation and transplantation issues.

10. Maintains confidentiality of donor and recipient information in accordance with
LifeShare Transplant Donor Services of Oklahoma policies.

11. Travel by personal auto, company car, charter or commercial aircraft is required.


Note: These “non-essential job functions” represent job functions which the incumbent is responsible for performing. However, if necessary, these job functions could be performed by other personnel.

1. Collaborates with hospital staff for the purpose of increasing support for donation and
increased efficiency in the referral and donation process. Conducts on-site
consultations with hospital staff in follow-up to referrals.

2. Provides professional and public education efforts by conducting in-service education,
workshops, post donor conferences, PR rounds, and speaking to a variety of groups
relative to the need for organ and tissue donation.

3. Performs general office duties and responsibilities such as ordering supplies.

4. Performs other activities as assigned by supervisor.


1. This is a full-time position based in Oklahoma City. Normal hours may include planning
time, consultation with staff in Oklahoma City or Tulsa and regional locations, travel to
hospitals, professional groups, speaking engagements and education activities.

2. Travel is required by personal auto, company car, rental car, light charter and
commercial aircraft to meet all the duties and responsibilities of this position. Must
have reliable private automobile for which business mileage is reimbursed according to
IRS guidelines. (Essential job function)

3. Normal office hours include planning time for finishing up case activity duties,
continuing education, and travel to and from recovery hospitals.

4. The ORC must be able to work long hours on their feet with minimal or no interruption.

5. Coordinators are required to move/carry equipment and instruments, routinely lifting up
to a maximum of 75 pounds.

6. Duties routinely involve the potential for mucous membrane or skin contact with blood
or body fluids which are considered infectious.


General office equipment,
Fax machine,
Organ recovery supplies and equipment (sometimes heavy)

OTHER: (i.e., access to confidential information):

The Organ Recovery Coordinator is expected to maintain confidentiality of all donor/recipient information.

Date Prepared: November 19, 2002 Latest Revision: January 30, 2013