Administrative Assistant
Lincoln Harris CSG - Houston, TX

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Handles the routine and daily work of the Property Manager. Interfaces with client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

-Reviews and processes incoming system work orders upon receipt and take appropriate action.

-Responsible for answering and monitoring incoming telephone calls as directed

-Maintains property, tenant, vendor and contact listings for Property Manager

-Maintains service contracts and insurance certificate according to expiration dates

-Maintains tenant lease and insurance certificates according to expiration dates

-Process facility invoices for payment on a daily basis.

-Maintain property and administrative files and assists in the preparation of:

Third Party documents

Service/Vendor Contracts

Construction contracts and project documents

General correspondence as directed

-Assumes additional duties and responsibilities as requested by Property Manager

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION
-High School Diploma
-Associates Degree or higher is preferred

SKILLS/EXPERIENCE

-Two or more years office work experience
-Working knowledge of Microsoft Excel, Word, Lotus Notes
-Background in property management preferred

LANGUAGE SKILLS

-Ability to read and interpret documents such as reports, policies and procedures, safety rules.
-Ability to write routine reports and correspondence. Ability to speak effectively to client, vendors, tenants and employees of the company.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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