Responsible for performing work in support of budgeting, financial management, financial reporting, accounting and financial functions. The incumbent performs routine administrative functions in the annual formulation, mid-year revision, execution and review of the MCCS Non-appropriated Fund (NAF) Budgets.
Responsible for downloading budget spreadsheets, by MCCS divisions, and distributing to management for budget submission. Manages budget program within the finance system. Evaluates data submitted for consistency with historical performance, current levels of operations and anticipated changes in business and/or staffing levels. Researches, compiles and summarizes data concerning sales, salaries and expenses needed for formulation of budget estimates. Checks the accuracy and adequacy of budget justification data submitted on support of budget estimates by comparison with source documents. Identifies and reports trends in the cost of providing merchandise and services which are not in keeping with the annual work plan to the Chief Financial Officer and activity managers and revises data, as necessary.
Determines and establishes new relationship profit and loss statements in the finance system. Requests profit and loss statements and makes distribution accordingly to MCCS staff. Reviews, analyzes and compares monthly profit and loss statements with past performance and budget to determine possible areas of concern and current trends. Keeps informal records of income and expenses for assigned accounts and programs. Downloads payroll, personnel and financial data from payroll systems each pay period and creates a report containing full-time equivalent (FTE) information by MCCS cost center within departments. Prepares comparative analysis of current period FTE'S to previous period FTEs for MCCS management.
Tracks MCCS Appropriated Fund (APF) authorizations and obligations in accordance with the annual MCCS APF phasing plan of Operation & Maintenance (O&M) funding and realignments. Distributes APF to appropriate MCCS NAF cost centers through the Uniform Funding & Management (UFM) Program by determining monthly eligible NAF expenses within authorized programs.
Processes all MWR accident reports and insurance claims in accordance with guidelines from CMC. Determines and assures that all forms and estimates are received and completed from parties involved. Requests JAG investigations and CID/NIS/PMO reports as necessary. Provides claim package to appropriate MCCS staff or MCCS support activity for determination of liability and payment. Ensures all parties are informed of claim denial, that settlement is made to the claimant or that settlement is made to MCCS or MCCS support activity.
Responsible for maintaining proper accountability and the tracking of all MCCS construction projects. Prepares letters of obligation to appropriate agencies. Requests reimbursement of local funds used and closures for CCF projects from MCCS support activities. Tracks MCCS major events and insures proper accountability of income and expenses for these events to include Air Shows. Prepares event financial statements for MCCS staff and Command. Consolidates and analyzes actual meter readings from Facilities Maintenance Utility Report data for use in preparing actual MCCS utility expense to be charged to each MCCS activity on a monthly basis. Reviews billings to MCCS for utilities to actual meter readings for accuracy and consistency.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Bachelor’s degree from an accredited college or university in accounting, finance or a related field appropriate to the work of position AND three years of experience in financial management, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above. Certified Public Accounting (CPA) candidate or CPA certification is highly preferred. Knowledge of a wide range of accounting principles, procedures, methods and concepts involved on carrying out the work of this department, and involves application of procedures and practices within the framework of established guidelines. Knowledge of Federal Appropriations law in applying APF through the UFM Program to MCCS NAF programs and cost centers. Knowledge and skill to correlate and analyze large amounts of financial material is applied in assisting the Chief Financial Officer in determining areas of concern and trends. Knowledge of the Marine Corps MCCS finance system and related documents in order to locate and analyze data pertaining to budgets and profit and loss statements. Knowledge required in use of the system to perform data entry and establish or request profit and loss statements. Knowledge and the ability to use personal computers, including word processing, spreadsheets and data. Must possess excellent oral and written skills. Must possess great people skills and have tact and diplomacy in dealing and communicating with other people. This is a white-collar position where occasional lifting up to 20 lbs may be required.