Administrative Assistant - Part Time
MarketShare Masters Advertising - Maple Grove, MN

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Administrative Assistant - Part Time 10 Hours Per Week
Company: MarketShare Masters Advertising
Location: Maple Grove, MN
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Qualifications
The Advertising Agency Administrative Assistant must have:

The ability to work efficiently and excel in virtual team environment within a home-office environment
A strong sense of customer service
Excellent organization & time management skills
The ability to work independently
Excellent written, oral, and interpersonal communication skills
Proactive, positive and solutions oriented attitude
The ability to anticipate needs and take ownership of work
Excellent computer skills
Significant professional office software/app experience including: Microsoft Office Suite, Adobe Suite, Google Office Apps, Project Management & CRM

Experience working in a similar environment (advertising, marketing, journalism, public relations, research, etc.) is preferred.
The desire to advance in the field of advertising or marketing is a strong plus.

Responsibilities
The Administrative Assistant works closely with and supports the needs of key advertising agency personnel. Primary responsibility is to the owner & founder, to whom the position reports, however, the position will also be expected to provide support as requested and for other team members.

Responsibilities include, but are not limited to:

Executive & Team Support
Initial & ongoing organization of office space (within home environment)
Maintain calendar for appointments, calls and meetings
Create agendas for company & client meetings
Help improve company handbooks, training manuals, etc.
Prepare daily mail/correspondence; review packages
Coordinate travel arrangements, travel itinerary and portfolio
Coordinate and oversee document production and minor projects, as requested
Coordinate meetings, including conference room set-up, beverages/food, etc.
Maintain client files, contacts database and record keeping needs
Research, synthesize and compile research and materials needed for important meetings, calls and projects
Draft, review and proofread proposals and reports for clients (PowerPoint, Word, etc.)
Assist with planning special events (business dinners, networking events, etc.)
Plan and prepare written updates to team

Administration
Proficiency in Microsoft Word, Excel, and PowerPoint.
Order supplies and equipment for designated practice
Coordinate team members’ performance appraisals
Attend virtual & live staff meetings & client presentations, take notes as needed
Complete special projects as assigned

Financial Management and Planning Assistance
Assist bookkeeper & tax company as needed
Compute personal time sheets and expense reports in a timely manner
Process manager’s invoices, time sheets and expense reports in a timely manner

Team & Individual Development
Contribute to performance appraisal process for peers and managers
Plan, lead & participate in team building activities

Learning & Leadership
Via our website, written materials and ongoing participation with the company, learn about our unique selling propositions, processes and formulas
"Evangelize" for our company, both internally and externally
Establish and participate in continuing education classes/lessons for our team

About Our Company
MarketShare Masters Advertising is a forward thinking advertising agency based in Maple Grove, Minnesota. Our team is global and world-class. We are ranked #1 of more than HALF A MILLION contractors for multiple advertising categories on freelance marketplace, Elance.
Visit http://www.MarketshareMasters.com for more information. Marketshare Masters is an Equal Opportunity Employer.


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