Payroll Clerk & Accounting Assistant
Marvin Keller - Sullivan, IL

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Exciting career opportunity to join the Marvin Keller Team!

Job Title: Payroll Clerk & Accounting Asst. (2 Yrs Experience Required)

Location: Sullivan, Illinois

Job Type: Full-Time

The Payroll Clerk & Accounting Assistant will assist with all aspects of payroll, accounts payable and receivable, invoicing, collections, and other clerical duties.

Job Description:

Accounts Payable

Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.

Verifies items/services billed against items/services ordered and received, and reconciles difference through follow-up with the vendor and/or other employees.

Posts financial data to appropriate accounts in automated accounting system.
Reviews on-line transactions for changes and accuracy and corrects errors.
Prints/distributes vendor checks.
Fields vendor inquiries regarding payments.
Responsible for vendor maintenance on AccPac software system.
Responsible for managing month-end and year-end cutoff procedures for accounts payable.
Provides basic accounts payable and payroll orientation to new site employees.
Assists with month end by preparing journal entries and reconciling balance sheet accounts.


Respond to all payroll inquiries from employees.
Investigate, report and adjust pay irregularities and discrepancies
Proofread and process timesheets for hourly employees on a weekly basis and salaried non-exempt employees on a bi-weekly basis.
Process new hires, rehires, terminations, vacation advance, leaves of absence and retroactive calculations.
Verification of employee address, tax structure and direct deposit changes.
Knowledge of multi-state tax laws as relevant to state tax withholding setup.
Verification of wage increases and processing of salary changes .
Weekly processing of payroll which includes processing, retroactive calculations, terminations and records of employment, in accordance with company policy
Calculate, deduct, remit and report all statutory deductions, benefit deductions, and court-ordered deductions within set timelines
Maintain payroll records in compliance with governing bodies and company policy
Prepare payroll accounting journal entries on a monthly basis
Provide data and/or internal reports for management and accounting purposes
Prepares reports on analysis of staff advances, including but not limited to travel advances.

Accounts Receivable

Maintain billing information in automated accounting system and generate invoices for services provided.
Collect and post cash receipts on daily basis.
Monitor A/R aging schedule and follow-up with customers regarding unpaid invoices as needed.
Responsible for managing month-end and year-end cutoff procedures for accounts receivable.


Assist with extracting and analyzing data to prepare monthly financial statements and comparative reports.
Process expense reports ensuring that all the various forms are signed in accordance with SOX requirements.
Inventories office supplies and equipment; prepares and submits orders for purchase.
Maintains petty cash account.
Assist staff with accounting related issues by researching discrepancies or policies.
Recommend improvements to processes and procedures.
Maintain required records, reports and files in an organized manner.
Support of and involvement in company, department, and/or safety policies, procedures, programs, and activities.
Other duties as assigned.

Job Qualifications:

*The successful candidate will possess an associate's degree in Accounting, Finance, or related field, or have equivalent experience.
*Ability to analyze multiple variables, reconcile them between multiple computer systems and analyze and correct associated costs.
*Strong Microsoft Office skills and ability to use advanced spreadsheet functions.
*Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
*Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
*Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
*Strong time management, customer service and communication skills, attention to detail, and accuracy when dealing with numbers and financial records.
*Ability to exercise the highest level of confidentiality.
*Knowledge of accounting principles, practices and procedures on automated systems.
*Experience with in-house payroll system and time management software is a plus.
*Ability to assess and recommend new procedures and strategies.
*Demonstrated success in a fast-paced industry as a team player and ability to adapt to a rapidly growing business environment.

Marvin Keller, established in 1965, is a growing family owned transportation and logistics company that provides truckload solutions to Fortune 500 companies. The company offers a comprehensive medical and wellness program, generous vacation package, and 401K. Send resume and cover letter now to learn more!