The purpose of the Administrative Assistant is to accurately and efficiently perform assigned responsibilities, proactively recognize and address tasks/situations that require attention in order for the business to run smoothly and to be a role model of professionalism.
Reports to: This position reports to the Director of Operations.
Data entry, journal entries, reporting and reconciling of Quickbooks accounts.
Develop and maintain accounts payable process utilizing Quickbooks to insure timely payments on accounts, reporting capabilities, and retrievable documentation.
Review, monitor/record time off, and prepare timesheets for downloading into PayChex system.
Import data; input appropriately documented reimbursement, commissions, and tips into PayChex system each pay period.
Maintain current human resource files along with the required licenses, certifications, and employee forms specific to each employee.
Present, discuss and enroll employees in benefits offered at MVC including, but not limited to, Health Insurance and Dental Insurance, as requested by the qualifying employee.
Develop and maintain a system to insure performance evaluations in a timely manner.
Assist in the development and maintenance of an Employee Handbook.
Manage time specific projects and tasks to insure non-delinquency. Examples of time specific projects and tasks include, but are not limited to, Quarterly Sales and Use Tax reporting, Quarterly MN Care reporting, 1099 form submission, and other required State, Federal and Clinic documentation.
Accurately and consistently process and post patient payments that are received via the mail, during the course of the day, and over the phone to insure an accurate reflection of payments.
Develop process, maintain, and balance cash drawer, petty cash, co-pays, and payments on accounts on an accurate and consistent basis.
Assist in developing a process and maintaining inventories as assigned.
Clerical duties as assigned including filing, opening mail, organizing, documenting, and other tasks that arise.
History of successful (preferably 5 year’s experience) performance of all or most of the above listed job responsibilities and/or similar functions.
Evidence of a successful completion in a course related to one or more of the responsibilities above (i.e. Human Resource Management, Business Management, Accounting, etc.)
Successful history and use of accounting software with Quickbooks preferred.
Previous healthcare setting preferred.
Knowledge of and adherence to HIPAA rules and regulations preferred.