Administrative Assistant - Electric Operations
New Braunfels Utilities - New Braunfels, TX

This job posting is no longer available on Indeed. Find similar jobs:Administrative Assistant jobs - New Braunfels Utilities jobs

ADMINISTRATIVE ASSISTANT-ELECTRIC

Division: Electric Operations
Job Status: Full Time
Reports To: Electric Operations Superintendent
Location: Service Center
Salary Band: 210
Pay Status: Non-Exempt

Job Summary
The Administrative Assistant provides technical, general accounting and office support to the Manager of Electric Operations and other division personnel.

Essential Job Duties

  • Assist with integration of work order program. Monitor work flow into and out of Electric Department.
  • Verify drawings from Electrical Engineering and route to supervisors for completion.
  • Verify and process check requests and departmental invoices.
  • Coordinate scheduling of city-wide banner locations. Maintain file for verification of general liability insurance. Process billing for banners.
  • Create work orders for crews within the department.
  • Process work orders in preparation for billing.
  • Assist supervisors and lead lineman with equipment and materials entry in work order program.
  • Maintain log of all scheduled projects. Provide customers information regarding timeline each project. Process all service orders.
  • Handles correspondence within and outside of the division
  • Use Microsoft Excel, Word, Calendar, and Outlook to produce memos, reports, and spreadsheets. Use Cityworks to track work order flow.
  • Maintain filing system for the division.
  • Maintain schedule of appointments and meetings for all division personnel, supervisors, and manager.
  • Process billing statements for damage reports.
  • Process requisitions for capital projects into HTE.
  • Maintain attendance records.
  • Process company Procurement card purchases.

Minimum Qualifications

  • High school diploma or GED required
  • Previous administrative assistant experience preferred
  • Communication skills for dealing with internal and external customers
  • Technology proficiency to learn and/or use various computer programs
  • Valid Texas Driver’s License required to operate company vehicles

Environmental and/or Physical Demands

  • Work is in general indoor office setting
  • Physical requirements are those of a standard office environment

Required Behavioral Competencies
NBU employees are required to support the CORE VALUES of Safety, Integrity, Customer Focus, and Respect for Others. Competencies associated with each include: (list is not all inclusive)

Safety:

  • Focuses on all aspects of safety policies and procedures
  • Maintains an awareness of safety conditions for self and others

Integrity:

  • Shows initiative-takes ownership of work, does what is needed without being asked, follows through adhering to practices and procedures
  • Establishes priorities and multi-tasks so that assigned duties are completed under pressures of time constraints and deadlines.
  • Adapts and responds well to change; manages pressure effectively and copes with setbacks and changes in priorities.
  • Demonstrates effective oral and written communication skills with peers, employees, superiors, and appropriate entities.
  • Deals effectively with matters of a highly visible and confidential nature when applicable
  • Keeps conversations on matters related to NBU business so as to maximize efficiency and productivity
  • Shows evidence of clear analytical thinking; gets to the heart of complex problems/issues; applies own expertise effectively to meet personal work objectives
  • Exhibits an openness to new ideas and experiences; seeks out learning opportunities; supports and drives organizational change
  • Seeks opportunities for self development and career advancement
  • Avoids the appearance of unethical or compromising practice in relationships, actions, and communications.

Customer Focus:

  • Goes out of the way to be helpful and pleasant to internal and external customers
  • Supports others and shows respect and positive regard for them; works effectively with individuals, groups, and customers via positive interpersonal skills.
  • Maintains ability to deal with customers in a professional manner and to separate out any individual opinions, biases, or preferences which may hinder a good business decision for NBU
  • Focuses on customer satisfaction and delivers a quality service or product to the agreed standards

Respect for Others:

  • Presents a helpful, respectful, approachable, team oriented image at all times; builds strong working relationships and a positive work environment both within and across divisions.
  • Demonstrates receptivity to new ideas and approaches and is flexible to accommodate any changes in priorities, circumstances or schedule.
  • Demonstrates a receptive response to feedback, shows a willingness to learn