Executive Assistant to President & CEO
New Mexico Heart Institute - Albuquerque, NM

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New Mexico Heart Institute (NMHI) is the largest and most advanced cardiovascular medical group in the region. Since 1969, the physicians of New Mexico Heart Institutes have provided New Mexico and beyond with the highest-quality care and service. As the leader in Cardiovascular Care in the Southwest, our services include state-of-the-art heart and vascular medicine and surgery, cardiovascular imaging, and fully-integrated emergency hospital and intensive coronary care services.

Essential Job Functions

Office Operations:
-Act as the proxy to the CEO; sets professional tone of the office, maintains the CEO’s image, and is able to speak on behalf of and represent them on multiple issues and subjects; exhibits superb discretion
-Manage a warm, welcoming office environment and keeps CEO informed of organizational issues, potential concerns, and/or conflicts, etc.
-Answer phones and direct all incoming calls appropriately; communicate and handle incoming/ outgoing electronic communications
-Responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
-Arrange airline and other travel accommodations for CEO and other executive leadership members and consultants working with NMHI
-Assist CEO with preparation of presentation materials; draft quality correspondences to NMHI stakeholders and others
-Attend all required meetings as needed; prepare meeting materials; record, transcribe, and distribute meeting minutes and reports in a timely manner
-Manage first-line negotiation of contracts; research corporate expenditures and understands budget variances; complete expense reports and code invoices for CEO approval when needed
-Prioritize manage, and take ownership over multiple projects simultaneously and follow through on issues in a timely manner for successful results

Additional Responsibilities:
-Ensures that the CEO is maintaining adequate visibility with key stakeholders (patients, team members, board members, community officials, etc.)
-Represent the practice at various professional, civic, and governmental organizations and meetings
-Run periodic errands to purchase recognition gifts, arrange for event needs, etc.
-Event planning and special project management when necessary
-Other duties as assigned

Qualifications:
-Experience supporting executives at high levels; ability to learn the CEO and what is important to their success; understand the rhythm and maintains three steps ahead of the CEO at all times
-Experience interacting with staff at all levels in a fast paced, high pressure environment; proactive, resourceful and efficient, with a high level of professionalism and confidentiality
-Exceedingly well organized and detail oriented; enjoys the administrative challenges of supporting a CEO
-Ability to handle frequent interruptions, changing priorities, and remain flexible; continually improves administrative processes for greatest efficiency
-Experience in project management dealing in multiple task, timelines, and deadlines
-Highly proficient analysis and problem-solving skills
-Expert level written and verbal communication skills; strong judgment and decision-making skills
-Excellent calendar management skills, including the coordination of complex executive meetings; experience scheduling travel arrangements
-Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook and Access; highly proficient in creating PowerPoint presentations
-High level of trust, discretion, drive and ownership
-Ability to synthesize information and create reports

Education:
-Bachelor’s degree in business and/or
-Master’s Degree in business or related field OR
-Equivalent experience

*TEAM MEMBER BENEFITS:
-Medical Insurance
-Dental Insurance
-Life and Long-Term Disability Insurance
-401K Retirement Plan
-Paid time off for full-time employees
-Paid Holidays
-Flexible Spending Account (Health Care and Dependent Care Reimbursement)
-Educational Expense Reimbursement (qualifying positions)
-Direct Deposit
-Health Club Discount

Please visit our website www.nmhi.com for more employment opportunities!*

New Mexico Heart Institute is an Equal Opportunity Employer


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