Legal Secretary
Nixon Peabody LLP - Buffalo, NY

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Office: Buffalo

Job Description:

Professional, self-motivated, tech-savvy, committed, individual with strong teamwork skills sought to provide administrative support in a fast-paced, exciting work environment in the firm’s Litigation practice. This is a full-time position, with flexibility for overtime as needed.

Job Requirements:

  • Associate or Bachelor’s degree preferred
  • Three to five years of experience as legal secretary familiar with Litigation work
  • Knowledge of local, state, and federal court rules and familiarity with civil procedures
  • Superior technical skills in MS Office including Outlook, Word, Excel, and PowerPoint
  • Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail
  • Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines
  • Strong vocabulary, grammar, spelling and punctuation skills
  • Must be a team player focused on internal and external client service
  • New York notary a plus


  • Create and edit documents in Word, Excel, and other applications from handwritten and typed copy
  • Electronically file documents in federal and state courts
  • Administer multiple calendars, schedule meetings, prepare expense reimbursements and oversee travel arrangements
  • Prepare correspondence as directed by attorneys
  • Ensure proper setup and handling of client files
  • Manage client intake process, timekeeping and billing
  • Strong commitment to individual assignments as well as to the secretarial team.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer.

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