AP Specialist
Pacific Gateway Concessions (PGC) - South San Francisco, CA

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Pacific Gateway Concessions (PGC) is one of the largest concession retailers located in South San Francisco with over 30 airport gift/news and specialty stores in San Francisco Int'l, New York JFK, Houston George Bush, Sacramento Int'l, and San Diego Int’l airports.

We are currently searching for an experienced AP Specialist. This position is based in our corporate office in South San Francisco.

Job Summary:
The Accounts Payable Specialist is responsible for Accounts Payable processes, assuring timely and accurate completion of transactions, preparation of deliverables for external audits and issuance of tax compliance documents.

Job Duties & Responsibilities:
 Accurate and timely process of AP invoices for PGH and PGS based agreed upon terms.
 Verify the accuracy of the AP batch output to ensure correct GL coding of vendor, cost center, general ledger account and invoice amount.
 Receive all invoices and credits from vendors, verify accuracy – print vouchers and report all discrepancies to Purchasing.
 Ensure all payments are properly approved in accordance with the company’s delegation of authority.
 Vendor inquiries must be handled in a courteous and expedient manner.
 Maintain and file accurate vendor records.
 Export all vouchers from RMS to Mas500 for payment – minimum twice a week.
 Twice weekly check runs.
 Prepare 1099’s for all vendors for year end.
 Review and reimburse company employees expense reports for internal compliance and proper authorization.
 AP aging – Request, reconcile monthly A/P statements from vendors.
 Reconcile on a monthly basis the AP GL to the payables account in the main GL.
 Request all statements from vendors for inventory reconciliation and year end close.
 Close out A/P by month and ensure all invoices for the month are booked and set up for payment by the 10th.
 Resolving Credit Card chargeback disputes.
 Inventory participation if needed.
 Perform special projects as assigned by the Corporate Controller.

Work Experience Requirements:
 Minimum 2-3 years of relevant work experience.
 Experience processing payables in ERP, SAGE, ORACLE, GREAT PLAINS
 High school diploma.
 Bachelor’s Degree in Finance or Accounting preferred.
 Demonstrated experience in AP best practices.
 Ability to handle multiple projects, prioritize and meet deadlines.
 Proficient in Microsoft Office Suite of products, advanced Excel skills.
 Excellent oral and written communication skills.
 Detail-oriented with excellent analytical and organizational skills
 Collaborative team player.
 Self-starter who thrives in a fast-paced environment

Physical Requirements:
 Able to sit for long periods of time.
 Ability to lift up to 10lbs.