Filing of physical documents (Inbox, To-Do and other invoices and contracts
Scan and file the same documents into the electronic document management system (training will be provided remotely)
Scan and email invoices, receipts and other accounting related documents to our back office accounting office
Some data entry of receipts may be required from time to time.
Communicate with, set up appointments for, and send information to potential recruits. Send out standard information for employees
Set up appointments for Director of Finance and CEO; screen calls; send emails on their behalf when directed
Source candidates for recruitment or work with back-office to do the same when appropriate
Maintains contract tickler files and reminder lists of to-dos. Ensure timely submission of documents on government contracts
Be ready to assume the functions of the Information Security Officer – a clerical job requiring filing, meeting minutes taking, and informing people about events as they occur
Other odd jobs – procuring supplies for the office, placing orders for things like business cards, office water supply, and occasionally lunch orders when meetings are conducted on site.
Handling the front office administration.
Keeping office premises organized, tidy, clean and presentable.