Marketing and Research Assistant/Administrative Coordinator ---- Part-time
Randall Search Associates - San Francisco, CA

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Marketing and Research Assistant/Administrative Coordinator

Start up executive search firm focused on the nonprofit sector is seeking a smart, energetic, talented and tech-savvy individual to oversee administrative functions and serve as a marketing and research assistant.


  • Providing administrative support, including document preparation and management (e.g. proposals, letters of engagement, candidate profiles, invoices, etc.), scheduling, and general office responsibilities and management
  • Help build and maintain client and candidate databases
  • Create and implement marketing strategies and develop social media outreach
  • Undertake electronic and traditional mail outreach to targeted constituencies (Constant Contact, Mail Chimp)
  • Conduct candidate or industry research, using web-based tools, including Google, LinkedIn as well as other various external resources. Perform original research relevant to each individual search, including developing target source lists and creating organizational mapping
  • Provide assistance in maintaining the company’s website and social media presence
  • Assist with other research and organizational projects as drafting candidate reports, coordinating candidate travel, assisting with Search Committee meetings, conducting media searches and placing search advertisements
  • Assist in business development research and opportunities and crafting presentation materials


The successful candidate will be a proactive, organized and professional individual. He/she will be detail-oriented and have excellent relationship building skills, an interest in talent development, and an interest in executive search. A commitment to the nonprofit sector is important.

  • Two to three years of relevant experience.
  • Proven ability to simultaneously manage multiple projects and tasks with strong prioritization and problem solving skills
  • Excellent writing and editing skills
  • Excellent computer skills and in-depth knowledge of MS Office Suite. Knowledge of both Mac and PC environments ideal.
  • Some experience identifying market trends and researching information effectively through various channels
  • Comfort managing sensitive information, with an appreciation for strong customer service orientation including excellent personal and phone presentation
  • OK with start-up environment: collaborative, flexible and team-oriented, interested in taking initiative and pitching in wherever needed
  • A quick learner with strong attention to detail, exceptional follow-through skills, and a commitment to excellence
  • Experience or interest within executive search and recruitment
  • Experience working with internal databases
  • Knowledge of LinkedIn related outreach and research tools
  • Working knowledge of social media
  • Must be able to multi task, work to a fast pace


Bachelor’s degree

COMPENSATION: Hourly Part Time: $22.50/hour 12 - 15 hours weekly initially.

LOCATION: This position will work remotely most of the time, but be required to be onsite from time to time for meetings/special projects, etc. Applicants should live in the Bay Area.

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