Information Technology Project Coordinator
San Francisco State University - San Francisco, CA

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In a region known for innovation, creativity, and progressive thinking, San Francisco State University is the intellectual heart and soul of the surrounding city. Under the leadership of a new president, SF State continues to be at the forefront of student-centered education and is a major civic force partnering with government, business, and educational leaders to advance both the University and the region. The campus community of more than 34,000 students, faculty, and staff and our more than 210,000 alumni mirror the highly diverse cultural mosaic that is the Bay Area.

Threaded through our Total Compensation package is a commitment to Bridging Life’s Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by the faculty, staff, and students we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University’s commitment to attract, motivate and retain our employees.

The Division of Information Technology is committed to providing quality IT services to students, faculty, staff and departments. We provide e-mail, Web, productivity software, application and infrastructure services and support to the campus community.

Position Summary

The project coordinator is responsible for assisting the Director of Projects & Planning in the administration of campus-wide IT projects, project/portfolio management software, document storage application, management of project documentation and communication of internal processes and standards. In addition, the project coordinator will assist in managing project management office and providing project administration support to Division of Information Technology.

Minimum Qualifications

Education/Work Experience:
Bachelor's Degree in Computer Information Systems or related field; three to five years of work experience in project management capacity for Information Technology projects; experience working in both independently and in a team-oriented, collaborative environment; proven project analyst, project coordinator, and/or PMO experience; experience in developing workflows, identifying process steps, documenting procedures, and creating process flows and organization charts in Visio.

Strong familiarity with project management tools such as MS Project or others; proficient knowledge of HTML, web collaboration and content management tools such as SharePoint and Drupal; demonstrated capability for problem solving, decision making, and sound judgment.

Effective verbal and written communication skills; effective presentation skills; effective relationship building and interpersonal skills.

Perform project management activities to include project plans, cost estimates, and gathering requirements; demonstrated capability of providing project support with limited guidance for multiple projects; manage shifting priorities, demands, and timelines effectively prioritizing and executing tasks; elicit cooperation from a wide variety of sources, including management team, customers, and other departments.

Preferred Qualifications

  • Strong familiarity with project health reporting, metrics and KPIs
  • Project Management certification desirable: Certified Associate in Project Management (CAPM)® and/or Project Management Professional (PMP)®
  • Strong familiarity with PMI's PMBOK
  • Working knowledge of project management software like BrightWork or others
  • Working experience in full life cycle implementation of IT projects in an enterprise environment
  • Working experience in defining project scope, writing project proposal, business requirement documents and defining the phase deliverables
  • Working project coordinator or project analyst experience in a University PMO environment


The incumbent may be on-call outside of the employee's scheduled work hours to assist with project-related support.

Pre-Employment Requirements
This position may be subject to a background check.

Anticipated Hiring Range
$6,250 - $7,083 per month ($75,000 - $85,000 annually)

The Human Resources, Safety & Risk Management office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

SF State is Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity.


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About this company
Founded in 1899, San Francisco State University is one of the nation's most highly diverse, public, urban universities. Offering more than...