The SNAP Program Assistant is responsible for assisting the SNAP Director and other staff in supporting the Sierra Nevada AmeriCorps Partnership program. The Program Assistant will maintain accurate administrative records, gather and analyze timesheets and reporting data from AmeriCorps members to ensure compliance with all AmeriCorps & CalVolunteers policies and regulations. In addition, the Program Assistant will manage logistics for Member Trainings, coordinate other Member Processes and assist staff in managing SNAP program financials.
Responsibilities and Activities:
Lead in the collection, review, approval and reporting out of monthly timesheets, monthly reporting logs, and other SNAP member reporting requirements.
Analyze SNAP member data and provide information to the Program Director for grant reporting purposes.
Plan and organize the logistics for Member training events, tours and program events including securing and managing facilities, meals, transportation and training/event materials.
Collect, maintain and update Member and Host site information, records and files.
Assist Alliance staff to manage the SNAP Program. This includes reviewing and approving SNAP member reimbursement requests, reviewing and tracking expenses and income, reporting on the program budget, and helping prepare and submit monthly invoices.
Assist in administering the recruitment and selection process of SNAP members.
Provide Members and Site Supervisors with quarterly updates on service hours & goals.
Improve data management tools and reporting to streamline process.
Assist with program fundraising including event organizing.
Other duties as assigned.
Necessary Skills and Qualifications
Highly organized and attentive to detail.
Strong administrative skills and ability to keep accurate and complete records .
Proven ability to gather raw data, organize the data, and report out the data in easily understood reports.
Excellent excel and database management skills.
Experience organizing logistics for events.
Ability to work with a diverse group of people.
Ability to layout work tasks, identify resources to complete projects, leverage human and financial resources, focus his/her own work, complete tasks on time, on budget and of a high quality.
Proficiency using Microsoft Office Suite and the Internet.
Comfortable in a non-profit organizational culture.
Ability to travel throughout the region via automobile up to 4 days at a time three times a year for Member trainings.
Valid State Driver’s license.
Strong telephone skills.
Independent, highly motivated, able to work under pressure with frequent deadlines and limited supervision.
Ability to lift 25 pounds on a regular basis.
Ability to do keyboard entry and mouse manipulation up to 8 hours a day.
Two years of administrative experience.
Experience with tracking and managing project budgets and financials.
Experience in managing facility contractors and coordinating with staff to ensure successful events.
This position reports to the SNAP Program Director
Compensation and benefits: 30 hour a week, non-exempt position receiving an hourly rate commensurate with experience between $13-17. Receives time and a half for any day worked over 8 hours and any week worked over 40 hours. Receives paid time off for holidays identified in the employee handbook when the holidays fall on normally scheduled work day. Accrues 1.5 weeks paid vacation each year and 6 hours of sick leave each month.
Contact: Mike Thornton, SNAP Program Director 530-542-4546 x 312