We’re looking for someone to fill a legal assistant/client services position at our small Washington, D.C. firm. The ideal hire will be tech savvy and be able to relate to people who are not lawyers in a friendly, accessible way. Attention to detail is also very important.
We’re looking for someone who can work between 6 to 8 hours a day during the week. This could be a great position for an evening law student or someone looking for full time employment while deciding whether to go to law school. We’d like someone who is curious about the law, interested in solving problems for people, and eager to work as a team to help our clients.
The main responsibilities of this position are as follows:
(1) Client Intake: Be the front-line person for the client intake process. Make potential clients feel welcome, listened to, and understood. Screen potential clients to see who merits further conversation from a lawyer in the firm. Work with potential clients who have decided they would like to hire us by handling the administrative aspects of that process.
(2) Organization: Organize and maintain the firm’s physical and electronic files, as well as the firm’s calendar of litigation dates.
(3) Administrative Tasks: Perform administrative tasks in the office, including, but not limited to, mailing letters, sorting incoming mail, arranging conference rooms, scanning, faxing, and copying.
(4) Reception: Be a first point of contact when people come for visits to the office or call with general questions.
(5) Litigation Support: Assist lawyers in compiling and preparing documents for litigation in an efficient and logical fashion.
Technological proficiency is a must. The candidate must be very familiar with online tools and should be able to adapt quickly to new technology. This office uses a variety of programs, including Salesforce, Dropbox, Microsoft Word and Excel, and Adobe Acrobat. You don’t have to know them all to start, but if you have trouble figuring new software out, this probably isn’t the job for you.
Prior law firm experience is preferred, but not required.
The candidate should have the ability to multi-task and complete assignments quickly and correctly. This person should have superior organizational skills and the ability to act independently while exercising sound judgment.
The candidate must also have knowledge of administrative and clerical procedures and systems, including word processing, filing, and office procedures.
The candidate must also be able to manage sensitive information with discretion and confidentiality.
Salary is negotiable (depending on whether it makes sense to go hourly or salary and how many hours a week the person works). We understand that, if the person is a law student, he/she will need to leave for class, and modify his or her schedule during exam time. We’re willing to work with whoever we hire around that.
How to apply
To apply, please send a cover letter and your resume.
In your cover letter, please address the following:
(1) Prior experience working with people;
(2) Prior experience doing the five main responsibilities of this job, as listed above;
(3) Whether you have law firm experience;
(4) Your technological proficiency; and
(5) Explain why you’d like to work at a law firm.