1. Accepts the President as the direct report. Is self-motivated toward positive improvements for the center, accepts direction and constructive criticism in a positive manner. Works cooperatively with the Assistant Director and staff.
2. Follows Program Monitoring which includes the following:
a. Follows all NYS Daycare Regulations –Successfully completes initial and/or re-licensing applications, has successful inspections and receives and/or maintains licensing status.
b. NAEYC (National Association for the Education of Young Children) Accreditation, if applicable – Successfully completes initial application, annual reports and receives and/or maintains NAEYC Accreditation status.
c. Performance Standards – Maintains standards of child care, safety and curriculum and is responsible for the well being of young children. Performance Standards are age specific and include: Developmentally Appropriate Practice, NAEYC Accreditation.
3. Understands, maintains and communicates all SmartEarly, NYS Daycare Regulations, NAEYC policies and procedures if applicable, to administration, staff and families.
4. Administrators Manual, Educators Manual, Employee Manual and Parent Manual– Has a clear, detailed and total understanding of all systems, policies and procedures outlined in all SmartEarly Manuals. Communicates policy information to staff and families as necessary.
5. Is an authoritative, effective leader and role model, able to coach and mentor staff in a professional, positive manner. Promotes good morale.
6. Parent Communication – Is available for parent communication. Communicates with parents in a positive, effective, confidential manner. Provides pro-active follow through.
7. Center Inspections – Provides a safe, clean, organized/neat and visually pleasant environment. Uses the Regulations Inspection Form, Classroom Inspection Form and Classroom Inspection-Fix Form to maintain an appropriate center and facilitate improvements.
8. Maintenance and Repairs – Provides a safe, clean, organized/neat and visually pleasant environment. Communicates cleaning needs and duties to be performed as needed to staff, cleaning companies and outside services approved by the corporate office. Submits Maintenance and Repairs List to the corporate office. Is available to provide access to center at any time.
9. Schedules, conducts and records monthly fire drills and evacuations with the local fire marshal in accordance with city and state regulations.
10. Works co-operatively with the business office personnel, facilitating business interactions and transactions between the business office, families and staff. Effectively communicates family financial obligation and related programs’ policies to new families.
11. Record Keeping - Keeps accurate, updated records for center, staff, families and children, includes databases, hard copies and computer file cabinet.
12. Enrollment and Staffing Data Sheet – Keeps data current and accurate.
13. Prospecting – Actively recruits new clients through community outreach, providing tours, follow-up, and ultimately securing the enrollment. Keeps Prospect Database current. Develops and implements strategies for increasing and maintaining maximum enrollment.
14. Enrollment - Transfers new children’s completed and signed enrollment records (see New Enrollment Document Checklist) to the Assistant Director to be compiled appropriately. Oversees the Assistant Director’s responsibility of keeping accurate and complete children’s records.
15. Social Media, Blogging, Newsletters, etc – Maintains the center FaceBook page with regular updates, writes a regular newsletter to families.
16. Parent Advisory Committee – Oversees the Parent Advisory Committee, holds quarterly meetings, oversees and approves fundraising, Teacher Appreciation Lunch, Family Socials, etc.
17. Staffing - Maintains weekly staffing hours within the weekly staffing hours allowance as per policy. Follows the Guidelines for Pay Rates when hiring and for any Performance Appraisal raises.
18. Staffing Recruitment and Retention - Completes orientation, trainings, appraisals and disciplinary actions in a timely manner. Is available to coach and counsel employees creating a positive work environment and good morale. Is a team leader of dedicated child care professionals. When necessary, terminates employees, provides unemployment notices and is available to the Department of Labor for any claims.
19. Staff Records Management – Gathers and keeps accurate, updated, appropriate records for all staff members, including a complete staff file, health records, fingerprints, attendance records, Teacher transcripts, if applicable, CDA, Head Teacher certificates, Pediatric First Aid/CPR documentation, etc. Submits Payroll Change Form, copies of Employment Agreement and front cover of Confidential Employee History for payroll to the business office.
20. Performance Standards, Performance Appraisals, and Disciplinary Action – Assesses staff job performance. Conducts 3 month, annual, merit appraisals and, if necessary, disciplinary action for staff. Makes sure appraisals are done with the philosophy that time is of the essence as it lends itself to good morale. Follows through on any issues that need coaching and counseling. Keeps accurate, thorough written appraisal and disciplinary records as written documentation of verbal meetings, etc. may be valuable at any given time.
21. Professional Development – Is responsible for staff fulfilling their Professional Development Requirements as per state regulation, and NAEYC standards, if applicable. This includes arranging appropriate trainings and following through to assure staff attends. Conducts mandatory staff meetings as necessary, including a review of program policies at least annually. Records all completed trainings on the appropriate Professional Development Plan for each staff member.
22. Curriculum Management – Is responsible for the center’s age appropriate, nurturing and educational curriculum. Reviews Teachers’ Learning Experience Plans for intentional teaching strategies and age appropriate activities. Reviews Teachers’ systems for appropriately and confidentially observing and recording each child’s skills and development. Assures classroom, center and children’s portfolios are appropriate and complete.
23. Developmental Assessments – Oversees Teachers’ Developmental Assessments, including the Narrative Summary, to be reviewed and distributed to parents. Preschool Teachers shall complete assessments tri-annually for each child. Infant and toddler Teachers shall complete assessments bi-annually for each child. Oversees the Parent/Teacher Conferences.
24. Staff Communications –Communicates effectively with staff through staff meetings, memos, postings, newsletters, etc.
25. Successfully completes all activities on the Year of Program Planning in a timely manner.
26. Purchasing and Annual Budget – Completes program purchasing responsibly and effectively. Compiles purchase orders for necessary items for the center and submits to the business office for approval. (i.e. furniture and fixtures, office supplies, arts and crafts, educational supplies, maintenance supplies, snacks, juice and milk, etc.)
27. Administrator Schedule Policy - Demonstrates punctuality, has a good attendance record and is flexible when necessary.
28. Attends monthly Administrative Team Meetings at a SmartEarly center or the corporate office. Attends any corporate requested or approved trainings, meetings – including monthly meetings, if applicable, mandatory staff meetings, Family Socials, Center Events and SmartEarly planned Staff Socials.
29. Fulfills Professional Development Requirements as per state regulation and continues to grow professionally by attending trainings, in-services, etc. Maintains current health records as per policy.
30. Follows the Administrator Dress Code and Administrator Office and Work Space Policy - presents a professional, appropriate appearance and environment.
31. Positively and professionally represents SmartEarly Learning Centers.
32. Miscellaneous Duties – As requested by the President or corporate office.
Bachelor's degree including, or in addition to, 12 credits in Early Childhood, Child Development or related field AND one year full-time teaching experience in a child day care center, family or group family day care home or other early childhood program AND one year of experience supervising staff
New York State Children's Program Administrator Credential AND one year full-time teaching experience in a child day care center, family or group family day care home or other early childhood program AND one year of experience supervising staff
Associate's degree in Early Childhood or related field with a plan of study leading to a Bachelor's degree AND two years full-time teaching experience in a child day care center, family or group family day care home, or other early childhood program AND two years of experience supervising staff
Child Development Associate Credential with a plan of study leading to a Bachelor's degree AND two years full-time teaching experience in a child day care center, family or group family day care home, or other early childhood program AND two years of experience supervising staff
Associates degree in Early Childhood or related field with a plan of study leading to a New York State Children's Program Administrator Credential AND two years full-time teaching experience in a child day care center family or group family day care home, or other early childhood program AND two years of experience supervising staff