St. Dunstan’s Episcopal Church
Job Description: Business Administrator
Immediate Supervisor: Rector
Principal Function: Overall administration of the parish under the supervision of the Rector.
a. Maintain church financial records and oversee the day-to-day management of all church funds, utilizing fully the computerized record-keeping system. Provide monthly reports to the Treasurer and the Finance Ministry.
b. Assist Finance Ministry & Treasurer with preparation of annual budget. Track and project expenditures.
c. Coordinate the proper accounting of receipts and interface with weekly money counters. Responsible for deposits of weekly receipts into appropriate accounts.
d. Write checks and serve as co-signer on disbursements.
a. Collect pledges and keeps accurate current records during Stewardship campaign.
b. Keep computerized record of all pledges/changes/receipts on a weekly basis.
c. May work with Stewardship Ministry to design brochures/correspondence/campaign.
a. Maintain official personnel files on all parish employees, ensuring that all documents and reports are in appropriate file.
b. Periodically review job descriptions, wage structures, personnel practices and fringe benefits at the request of the Personnel Ministry.
c. Work with Rector on performance evaluation for Sexton and Assistant Business Administrator.
a. Work with Junior Warden on property issues.
b. Issue and maintain control of all keys for church facilities.
c. Maintain inventory of church property and equipment.
d. Manage and maintain physical plant, making sure it is kept clean and in good repair and set up maintenance program.
e. Serve as purchasing agent for church and supervises all expenditures. Initiate equipment repair action as needed and recommend office equipment changes when necessary.
a. Assist in the design and implementation of all administrative policies and procedures.
b. Supervise custodial staff and assistant to Business Administrator.
c. Prepare all special reports such as the Parochial Report, tax exemption forms, tax withholding forms, payroll documents, etc.
d. Evaluate periodically the insurance needs of the church. Set up and administer the Risk Loss Management Program and Safety and Injury Prevention plan.
e. Serve as liaison to the following Ministries: Building, Planned Giving, Finance and Stewardship.
f. Maintain master copy of all policies and bylaws.
g. Keep current with pertinent laws and applications in finance, personnel and administrative procedures. Advise Rector, Vestry and appropriate Ministries of changes/action required.
h. Serve as ex-officio to Vestry.
i. Provide for and maintain confidentiality of records.
6. Attend weekly staff meetings and yearly staff retreat as required by Rector.
7. Perform other duties as assigned.
Guidelines for Qualifications:
1. Share the vision and demonstrate the spirit of the mission statement of St. Dunstan’s.
2. Strong background in administration, personnel, and fiscal responsibility.
3. Ability to communicate with Rector, staff and parishioners to facilitate their respective missions.
4. Knowledge of basic accounting and organizational principles.
5. Ability to organize and maintain numerous files and records for the parish.
6. Ability to effectively supervise.
15 - 19 Hours/week