Executive Assistant / Project Coordinator
Success-in-the-Box LLC - Beverly Hills, CA

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JOB DESCRIPTION:

Small start-up company is seeking an experienced Executive Assistant / Project Coordinator(Contract to Perm). The individual will possess the necessary skill to handle the many clerical and administrative duties required to support the C-level Executives. Additionally, the candidate will be responsible for the coordination and facilitation of various projects.

MINIMUM REQUIREMENTS

  • A minimum of three years of Executive Assistant/Project Coordination experience.
  • Computer Science, Engineering, Marketing or Project/Product Management degree or work experience a strong plus
  • Works independently with little direction or supervision
  • Candidate must be able to take initiative and become a "champion" within the organization

Administrative/Clerical:

  • Answer telephone, roll calls, take accurate messages, and screen/direct telephone calls in a professional manner.
  • Schedule meetings (agendas) and conference calls; record, transcribe & post the Minutes; maintain calendars and arrange & coordination of seminars
  • Conduct extensive research and produce reports on market economy
  • Prepare financial statements, database, spreadsheets, and memos.
  • Schedule travel plans and arrange amenities as needed for senior level officers.
  • Act as representatives in meetings, conferences, and seminars.
  • Prepare, complete and submit expense reports for Executives as well as other employees in the office.
  • Update mail/phone directories as needed.
  • Ensure a neat and orderly office environment.
  • Maintain the office supply inventory and order additional supplies as needed.
  • Maintain the efficient operation of all office equipment by performing minor service duties and arranging for routine and necessary maintenance as needed.
  • Processing incoming/outgoing mail and facsimile as well as sorting and distributing to appropriate individuals.
  • Organize company events, i.e. venues and catering.
  • Greet internal and external customers.

Project Coordination:

  • Run Planning session and organize tasks for a cycle based on road map
  • Content Strategist (Generate Goal Pages and Success Articles)
  • Finalize and Maintain Affiliate/Royalties Matrix & Affiliate Specials
  • Online Customer Support
  • Create wire frames/Comps
  • Social Media Posts
  • UAT/Quality Assurance (QA) Testing
  • Organize central document repository
  • Organize and update Product Requirements
  • Write and update Product Documentation and website copy
  • Statistician - establish data graphing principals

SKILLS & APPTITUDE
Candidate must be proficient in: Microsoft Office (Word, Excel, PowerPoint) ; Visio; Photoshop; MS Project; Outlook; Social Media; S.I.B. (Will be trained);


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